Accounting Specialist

Job Description

Job Description

We do not accept unsolicited resumes from third-party agencies. Resumes submitted without prior approval from our Talent Acquisition team will not be eligible for placement fees.

Company Overview

At Fortis Fire & Safety, we provide industry-leading fire protection & security services across the United States. Our ever-growing footprint can be seen in California, Florida, North Carolina, and Chicago, and we are acquiring new brands all the time.

We are proud to work together as one team under the Fortis Fire & Safety family, which includes CJ Suppression, Diversified Systems, Inc., Integrated Fire & Security Solutions, LaMarco Systems, LifeSafety Management, Piper Fire Protection, and VFS Fire & Security Services. United by a shared mission, we deliver comprehensive fire protection and security solutions nationwide.

Joining Fortis means becoming part of a nationwide, next-generation fire protection company. We're dedicated to a People-First philosophy, where we invest in our team through training and development, as well as a competitive benefits package. In return, we expect the very best from each of our employees every day.

If you are ready to be exceptional in your chosen career, apply to work with us today!

Here at Fortis and throughout our family of brands, we offer a comprehensive benefits package that includes:

• Paid vacation and sick time
• Company Paid Holidays
• Additional paid time off for life events (e.g., jury duty, bereavement)
• Competitive compensation
• 401(k) retirement plan with competitive company match
• Medical, Dental, and Vision insurance
• Short-term/Long-term disability insurance
• Life Insurance
• Career Advancement Opportunities and more!

**This is a general overview of benefits. Specific eligibility and coverage details will be provided during the hiring process**

Job Summary:

LifeSafety Management is seeking a detail‑oriented Accounting Specialist to support our Boynton Beach, FL office. This in‑office role reports to the accounting supervisor and works closely with project management, service, and project teams. The position is responsible for all construction billing and accounts payable, including lien waivers, subcontractor and vendor invoice processing.

We are looking for a task‑driven professional who is skilled in organization, accuracy, and can effectively manage multiple billing and accounts payable responsibilities.

Essential Duties and Responsibilities:

• Prepare and submit all construction billing, including progress billing, schedules of values, lien waivers, and pay applications.
• Track contract amounts, change orders, WIP adjustments, and retainage.
• Submit billings through owner and general contractor payment portals. Continuously monitor approval status.
• Process all accounts payable, including entering subcontractor and vendor invoices, coding to the correct job and GL account.
• Prepare weekly check runs and ACH payment batches for approval.
• Post weekly outgoing A/P payments.
• Collect W-9s and maintain vendor records.
• Collect and track subcontractor and vendor certificates of insurance and lien releases prior to payment.
• Assist the team with ad-hoc projects and special assignments as needed.

Required Skills & Qualifications:

• High School diploma or GED
• 2-5 years of construction billing experience required. Accounts payable or general accounting function experience preferred.
• Familiarity with progress billing concepts, or the ability to learn them quickly (e.g., schedules of values, retainage, change orders, and lien waivers).
• Experience with construction payment portals such as Textura, GC Pay, or Procore.
• Ability to work consistently in an in-office environment.
• Attention to detail and accuracy in data entry.
• Strong communication skills for interaction with vendors and internal teams.
• Ability to prioritize tasks and meet deadlines in a dynamic environment.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, etc.)

Preferred Qualifications:

• Experience in the fire and life safety or construction industry preferred.
• Experience with Solutions Q360 as accounting software preferred.
• Bachelor's degree preferred.

This role may require extended periods of sitting or standing, movement around the office or job site, and operation of standard equipment. Physical activities can include reaching, bending, kneeling, climbing, and lifting up to 75 lbs. Field positions may involve heavy lifting, working in varying climates (including outdoor conditions), construction or low-voltage environments, and exposure to dust, noise, or confined spaces. Personal protective equipment (PPE) may be required. Some roles may require travel.

Fortis Fire & Safety Inc. is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, genetic information, or any other status protected by applicable federal, state, or local law. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations are available for individuals with disabilities to perform the essential functions of their jobs. Employment is contingent upon successful completion of job-related pre-employment screenings, which may include a background check and/or drug testing, in accordance with applicable laws.

Applicant Notices

Fortis Fire & Safety provides required federal, state, and local labor law notices to all applicants.

Applicants may review the following notices at any time:

Federal Notices

• FMLA General Notice (English)
  
• FMLA General Notice (Spanish)
  
• USERRA Rights Notice (English)
  
• USERRA Rights Notice (Spanish)
• Employee Polygraph Protection Act (EPPA) Notice (English)
• Employee Polygraph Protection Act (EPPA) Notice (Spanish)
• E‑Verify Participation Posters
• Right to Work Posters

E-Verify Notice

Fortis Fire & Safety Inc. participates in E‑Verify. We use E‑Verify to confirm the identity and employment eligibility of all new hires. For more information, visit

Illinois Notices

• Your Rights Under Illinois Employment Laws
  
• Illinois Paid Leave for All Workers Act
  
• Illinois Equal Pay Act – Pay Transparency Notice
  
• VESSA (Victims' Economic Security and Safety Act)
• Illinois Right to Privacy Poster (English)
• Illinois Right to Privacy Poster (Spanish)
• Illinois Right to Privacy Poster (Polish)

California Notices

• CA Minimum Wage
• CA Paid Sick Leave
• CA Pregnancy Disability/CFRA Leave
• CA Whistleblower Protections
• CA Transgender Rights

North Carolina Notices

• NC Wage & Hour Notice
• NC OSHA Notice