Administrative Assistant

POSITION SUMMARY: The Administrative Assistant role provides administrative support to Executive Leadership in routine functions such as meeting organization, hosting visitors, creating, and managing briefings, control of documentation, and updating and distributing reports with organizational data.


ESSENTIAL FUNCTIONS AND RESPONSIBILITIES :

• Schedules and coordinates senior level appointments and meetings and hosting outside visitors
• Maintains and updates calendars for executives
• Manage travel reservations and reimbursements
• Create and update Power Point briefings
• Composes and edits high-level correspondence.
• Coordination with aircraft leads, project managers, engineering, planning, finance, Aspire executives, and customer representatives
• Assumes responsibility for related duties as required or assigned

REQUIRED QUALIFICATIONS:

• 3 years of experience providing administrative support to executives or other senior leaders
• High proficiency in Microsoft Office applications (Word, Excel, Power Point, Visio)
• Excellent written and verbal communication skills

PREFERRED QUALIFICATIONS:

• Experience with document control and management of technical data
• Experience in aviation maintenance or modification projects
• Experience in Continuous Improvement projects
• Experience with digital task card management software such as EmpowerMX

SUCCESS FACTORS/JOB COMPETENCIES:

• Experience in aviation maintenance and modification business
• Experience communicating with company leaders with a variety of backgrounds.
• Expert use of MS Office Suite, including email, word processing and scheduling applications
• Strong computer skills including Power BI, Excel, Word, PowerPoint, Visio, databases, and other software packages.
• Capability of prioritizing responsibilities and working unsupervised
• Excellent verbal and written communication abilities
• Must be able to read, write and speak Standard English for routine business correspondence and for producing work products.
• Must be able to adhere to all established safety policies, processes, and procedures.

WORK ENVIRONMENT: This job operates in indoor settings, including office and warehouse/airplane hangar environments which require the use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and safety gear.


While performing the duties of this job, the employee may be occasionally exposed to fumes or airborne particles, moving mechanical parts and vibration.


PHYSICAL/MENTAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


This is a largely sedentary role; however, some movement is required. This requires the ability to frequently use the fingers to make small movements such as typing, picking up small objects, or pinching fingers together. This would also occasionally require the ability to walk; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. Exerts up to 20 lbs. of force occasionally. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus.

TRAVEL: There is no travel expected for this position.

WORK AUTHORIZATION/SECURITY CLEARANCE: Must be able to legally work in the US without sponsorship.

EQUAL EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION PLAN: Aspire MRO provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Aspire will also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.