Finance Manager - Temporary

Finance Manager

TEAM LEWIS is a global marketing agency that has grown from start-up to multi-national in a little over two decades. Its success is due to a combination of factors: talented creatives delivering award winning campaigns; expanding client relationships into new markets or services; its independence from outside investors. The agency, its people and client campaigns have won many awards, including Cannes Lions, PRovoke Media, ICCO, European Excellence, PRCA Digital, Digital Impact, Global Digital Excellence.

At the heart of the business is the TEAM LEWIS Foundation (TLF), a non-profit charitable entity. Since its launch in 2021, it has funded over 2,700 causes. The TLF promotes a wide variety of social, cultural, and environmental causes that benefit society. It aims to strengthen the bonds between the creative industries, businesses, government, and non-profits. Community charities are championed by employees who, in addition to the financial donation, volunteer their time and skills to maximize the grants' effectiveness.

Purpose of the Role

To provide effective and efficient accounting support to LEWIS' Finance US HQ, delivering a high level of service and advice consistent with company and legal requirements. Supervising/managing Finance staff for accurate and timely completion of finance processes, including month end close. This is a 6-month, temporary contract spanning from July 2026 - February 2027.

Key Responsibilities and Tasks

Month end and management accounts

• Supervise the preparation of monthly bank reconciliations
• Prepare monthly reconciliations for select balance sheet accounts
• Prepare monthly revenue recognition analysis, including posting of revenue recognition journals and providing updates to the Senior Financial Controller
• Where multi market revenue is allocated across offices outside the US, ensures split journals are posted in line with month end timetable
• Address revenue allocation queries
• Prepare monthly company credit card cost analysis and accrual worksheet
• Prepare the month end costs accruals and deferrals. Ensure any costs belonging to other regions are posted in line with the month end timetable
• Prepare monthly cost analysis, including global central and regional central cost splits
• Prepare monthly commentary analyzing revenues and costs to the prior month actuals and to the most recent forecast

Accounts receivable cycle

• Ensure all client invoices are entered and issued on a timely basis with the assistance of direct reports
• Ensure all client billing has supporting documentation and filed in finance records
• Supervise client debt collection process, ensuring clients are paying on time and flagging clients with delinquent or unusual payment behaviour
• Supervise the recording of incoming cash payments by direct reports
• Be the first point of contact for client billing inquiries

Accounts payable cycle

• Ensure all purchase invoices are entered on a timely basis by direct reports. Post the unusual or high value purchase invoices directly
• Reconcile company credit card statements and post in the accounting system
• Review and approve employee expense reports, ensuring they are reasonable and include references to relevant purchase orders numbers and supporting documentation
• Prepare weekly payment runs, including suppliers, credit cards and staff expenses
• Oversee the US purchase order (PO) process
• Provide support to the Senior Financial Controller with forecasting outgoing cash
• Build and maintain relationships with key supplier contacts

Tax Compliance

• Prepare annual 1099 filing compliance
• Support the Senior Financial Controller with filing annual US property tax compliance
• Complete cost analysis for annual tax returns
• Assist with local and federal compliance filings as needed

Team management

• Line manage Finance Executives, where relevant, providing regular feedback (ad-hoc and scheduled check-ins)
• Ensure that line reports are supported and receive relevant training to fulfil the role's expectations

General

• Assist in the year-end audit process
• Complete ad-hoc reports and/or analysis as and when required
• Be an effective finance business partner, providing sound commercial advice to the business management as and when required
• Contributes to and supports the continuous improvement of finance systems, practices and policies ensuring they underpin our Company culture

About You

• At least 5+ years of accounting experience
• Experience managing core accounting processes (raising supplier invoices, credit control, accounts payable, banking, cashbook, reconciliations)
• Strong English written and oral communication skills are essential
• IT literate with a strong working knowledge of Microsoft Excel
• Knowledge of NetSuite is a plus
• Ready to work with international teams, based in different offices
• Well organized, strong ability to prioritize, common sense; a pragmatic approach; strong attention to detail
• Excellent presentation, written and verbal communication skills
• Collaborative self starter with initiative, who is goal driven
• Creative thinking "outside the box" to provide solutions and solve problems
• Proven record of managing projects through to completion
• Energetic, confident, charismatic - a credible team player

This job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time.

Benefits:

• Competitive salary
• Hybrid work environment
• Generous PTO
• Paid parental leave
• Medical, dental, and vision benefits + life insurance (eligible day 1 of employment)
• 401k with employer match
• Travel Programs
• Up to $2k donation to a charity of your choice!

The expected salary range for the Finance Manager position is between $75K - $95K annually. Base annual salary is determined by factors such as location, experience, and expertise.

TEAM LEWIS is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, reproductive health decisions and family responsibilities, qualifying acts of violence, or any other characteristic protected by federal, state or local laws.