Project Assistant-Law firm Industry a MUST!

Job Description

Job Description

Description:

Project Assistant (PERM)

Position Summary:

The Project Assistants are members of the practice support team and provide primarily administrative support to PCD personnel. This position provides a foundation for working within a law firm practice, and Project Assistants with experience, and growth of skills, could have an opportunity to move into a more senior role providing direct legal support for timekeepers.
Responsibilities:

• Assist with maintaining client files and records – both virtual and hard copy
• Answer, screen, and forward telephone calls; assist and provide information, as appropriate
• Proactively manage contacts in Outlook and firm's contact management system
• Make travel arrangements for attorneys and clients
• Schedule and coordinate conference calls, meetings and appointments, including conference room reservations, audio/visual equipment and food, as needed
• Enter tasks, dates and deadlines into the firm's docketing system
• Submit requests for invoice payments, checks, and expense reimbursements for the department and Trust Operations Department
• Create, edit, format and proofread documents
• Handle incoming mail (open, date stamp, virtually file and route)
• Assist with preparation and filing of court documents
• Make copies and scan document projects
• Assist with assembly of legal documents and tax filings
• Register attorneys for seminars, CLEs, and annual memberships
• Assist with filing, mailing and other projects
• Assist with tasks relating to the Trust Operations department including brokerage account downloading and check requests
• Assist with requests and projects across the Day Pitney footprint as part of the Project Assistant Pool and the PCD team
• Perform other duties as assigned

Qualifications/Requirements :

• College education preferred
• Licensed state notary, or will complete the application shortly after hire at Firm expense
• Excellent technology skills, knowledge of Microsoft Office products, and ability to learn a number of firm and legal software applications
• Strong ability to communicate clearly and concisely, with tact and professionalism, in every medium of communication (in person, telephone, e-mail), with both internal and external constituents
• Ability to complete assignments with minimal supervision
• Excellent time management, organization, and multi-tasking skills
• Detail oriented; excellent proofreading skills
• Demonstrates excellent client service skills
• Willing and eager to undertake additional responsibilities and assist others when needed
• Ability to be reliable, flexible and adaptable in a variety of situation