Accounting Specialist

Job Description

Job Description

ACCOUNTING SPECIALIST

Aurora Medical Spa — Des Peres, MO
Part-Time | In-Person

ABOUT AURORA MEDICAL SPA

Aurora Medical Spa was founded in 2006 and is approaching 20 years of providing advanced aesthetic skincare and body contouring services. Today, Aurora is a fast-growing, multi-location company focused on building smarter systems, improving operational efficiency, and scaling responsibly. We are not a highly corporate or heavily layered organization. Priorities move quickly, information comes from multiple channels, and strong execution matters. The people who succeed here are adaptable, organized, resourceful, and comfortable figuring things out in real time.

We are actively investing in technology, automation, AI tools, and better reporting systems to improve how we operate across all departments, including accounting and finance.

THE ROLE

We are looking for an Accounting Specialist who is highly detail-oriented, organized, dependable under pressure, and genuinely motivated to improve processes through technology and automation.

• This role supports core accounting operations with a strong emphasis on payroll coordination, deadline management, reconciliations, and high-volume administrative accounting work. Success in this role requires someone who can manage recurring responsibilities accurately while staying calm and flexible when last-minute changes happen.
• This is not a passive maintenance role. We are looking for someone who takes ownership, keeps things organized, communicates clearly, and actively looks for ways to make systems and workflows better over time.
• This is a part-time, in-person office role based in HQ office located in Des Peres, Missouri.

WHAT SUCCESS LOOKS LIKE

The right person for this role:

• Stays organized even when information is coming from multiple sources
• Handles deadlines and last-minute changes without becoming flustered
• Communicates professionally and thoroughly
• Maintains clean, organized inboxes and workflows
• Pays attention to details others miss
• Can work through repetitive, high-volume tasks with consistency and accuracy
• Naturally looks for ways to improve or automate manual processes
• Learns new systems quickly and is comfortable using AI and technology tools
• Investigates issues instead of simply escalating them

KEY RESPONSIBILITIES

• Payroll & Deadline Coordination
• Support bi-weekly payroll processing and payroll-related data entry
• Gather and organize payroll information from multiple sources including email, messaging platforms, operational leaders, and internal systems
• Manage payroll deadlines while accurately handling last-minute adjustments and corrections
• Maintain documentation and ensure accuracy across payroll-related reporting

• Accounting Operations
• Process accounts payable and vendor invoices
• Review and reconcile employee expense submissions and corporate credit card transactions
• Perform bank, cash, and system reconciliations
• Post journal entries and assist with month-end close activities
• Assist with fixed asset tracking, insurance schedules, and other accounting support tasks

Email & Workflow Management-

• Maintain organization within accounting department inboxes
• Create filters, rules, labels, and workflows to improve email management and reduce missed items
• Ensure requests, approvals, and follow-ups are tracked appropriately

• Reporting & Analysis
  Assist with financial reporting and data analysis
• Investigate discrepancies, recurring errors, and operational inefficiencies
• Support reporting across multiple locations and departments
• Help maintain accurate records related to gift cards, promotions, and other operational liabilities

• Process Improvement & Automation
  Identify opportunities to streamline repetitive or manual processes
• Use Excel, AI tools, and automation platforms to improve efficiency and accuracy
• Support operational improvement projects and workflow development
• Learn and adapt to new software and systems as business needs evolve

• General Administrative Support
  Open, sort, scan, and organize physical mail and accounting documents
• Assist with various accounting department and operational support tasks as needed
• Collaborate with spa directors and operations leaders to gather information and resolve issues

QUALIFICATIONS

Required

• Bachelor's degree in Accounting, Finance, or related field preferred, or equivalent relevant experience
• 2+ years of accounting, finance, payroll, or administrative support experience
• Strong Excel skills including formulas, lookups, pivot tables, and data organization
• Strong attention to detail and organizational skills
• Professional written communication skills
• Ability to manage deadlines and shifting priorities effectively

Preferred

• Experience supporting payroll processing
• Experience in multi-location or fast-paced operational environments
• Familiarity with accounting systems such as NetSuite or QuickBooks
• Experience using AI tools or automation platforms to improve workflows
• Exposure to process improvement initiatives or operational scaling environments

WHAT WE OFFER 

- Competitive compensation
- Paid holidays & PTO
- Medical, Dental, Vision, Disability & Life Insurance (full-time employees)
- 401(k) with company match
- Supportive, high-performing team environment
- Opportunity to help improve and scale operational systems within a growing company

BEFORE YOU APPLY

This role is best suited for someone who enjoys keeping things organized, takes pride in accuracy, communicates thoughtfully, and stays steady under pressure.

Some parts of this role are repetitive and detail-heavy. Some days involve shifting priorities and last-minute changes. The right person understands both are part of supporting a fast-moving business and approaches the work with professionalism, adaptability, and a problem-solving mindset.

If you enjoy creating order, improving systems, and being someone a team can consistently rely on, we would love to hear from you.

Aurora Medical Spa is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances. We hire on the basis of merit, competence, performance, and business needs.