Front Desk Agent/Night Auditor

Hotel Front Office Representative

This position is responsible for providing quality guest service as it pertains to checking in/out of hotel guests; PBX operations to include mail/message service; taking hotel reservations; and concierge services in a gracious and professional manner. Position demands accuracy with daily accounting procedures. Also, this position is responsible for performing close of day procedures for the hotel Front Office and account for daily activity by organizing and verifying information; identifying and correcting discrepancies; posting accounts; running and distributing daily reports.

Check-in and check-out hotel guests in a confident, professional, and friendly manner

Initiate courtesy call after check-in to ensure guest is satisfied with accommodations as well as offer any assistance

Anticipate guests' needs, respond promptly and acknowledge all guests, however busy and whatever time of day

Provide gracious and efficient telephone service as it relates to general PBX services. Calls should be answered promptly and knowledgeably, always ensuring complete and accurate information

Review arrivals noting special requests and blocking rooms as necessary for VIP and group arrivals

Complete all items as listed on shift checklists

Bucket checks to be performed by each shift to verify data as it pertains to: Guest name, Guest address, Room rate, Date of departure, Number of guests in room

Ensure proper credit card procedures are followed at all times to include checking that ID matches credit card information, credit card is swiped, and guest signature on registration slip

Adhere to all cashiering procedures: open, secure and balance out shift banks to include the verification of all cash, credit card, and check transactions during a given shift

Issue guest safety deposit boxes as requested.

Advise guests of any messages, mail, faxes, etc. received for them

Communicate service and amenities of the hotel to guests

Communicate VIP arrivals to designated personnel for escort and delivery of amenities

Take, record and relay messages accurately, completely and legibly

Offer detailed information on the voice mail system to callers and guests wishing to leave messages

Accept and record wake-up call requests

Follow all specified procedures to audit the shift closing of all front office staff, including personally closing shift three and completing an audit summary for each shift

Create accurate and timely reports and correctly handle all cash transactions

Provide relief support to the hotel PBX operator during shift

Follow all specified procedures to maintain and post a daily balance of all house accounts, including running preliminary reconciliations, detail transactions and final reports to accounting and profit centers

Follow all specified procedures to reconcile cashier's reports with the restaurant system each night, researching and posting any unresolved tickets from the day shifts

Balance and audit for accuracy the room revenue, food and beverage revenue, cashier's reports, and guest and house accounts and telephone revenue; assisting the preparation of all reports relevant to daily revenues

Transmit credit card batches

Complete and transmit daily management and accounting reports and supporting documents.

Act as hotel system liaison during night hours

Perform all Guest Service Representative Functions as required; may assist in booking room reservations; may assist in answering hotel phone calls and notifying guests of message

Any and all duties assigned by management

The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must have minimum of two years' experience working in related field (hospitality preferred)

Must have proficient knowledge in Microsoft Office

Experience in high volume establishments

Must have technical proficiency in computer applications

Previous experience as front desk agent/night auditor or customer service preferred

Previous hotel/hospitality experience preferred

Must be able to pass pre-employment testing (i.e. drug test, background check, etc)

Must have full availability and be able to work days, evenings, nights, weekends, and holidays

Ability to read, write and speak English (multi-lingual a plus)

Ability to hear, understand, follow and give written and oral instructions

Ability to deal with stressful conflicts involving groups of people, individuals, and co-workers

Ability to work with large groups of people, and age groups

Ability to plan, organize and conduct a wide variety of activities

Knowledge of leadership techniques

Ability to make sound judgements and ability to resolve conflicts effectively

Ability to work harmoniously with fellow employees and guests

Follow all company policies and procedures

Ability to adapt to changing guest needs

Attention to detail

Strong organizational and time management discipline

Understanding of hospitality operating systems

Ablility to provide quality customer service and possess the ability to multi-task

Strong computer skills and cash handling experience

Ability to work indoors and outdoors, including intense or inclement weather conditions

Ensure uniform and personal appearance are clean and professional

Thank guests with genuine appreciation

Speak with others using clear and professional language

Develop and maintain positive working relationships with others

Abilities (<8 hours per day) reach, bend, twist, pull, push, grasp, walking, standing, stooping, kneeling, running, sitting, climbing, reaching overhead and bending

Ability to frequently (<4 hours per day) lift up to 30 pounds of weight to chest height

Compensation: $16.00 - $16.00 per hour

Established in 2011, Carter Hospitality Group, LLC. is a family-owned hospitality company with 4 hotels and resorts as well as 3 wineries across the United States. Based in Orange County, California, the company manages and owns a portfolio of luxury properties including South Coast Winery Resort & Spa, Temecula, California; Carter Estate Winery and Resort, Temecula California; and Carter Creek Winery Resort & Spa, Hill Country, Texas. Carter Hospitality Group also serves as the owner-franchisee for Radisson Hotel Orlando Lake Buena Vista South, Orlando Florida. The company also owns the South Coast Winery in Temecula California, Carter Estate Winery in Temecula California and the Carter Creek Winery in Hill Country, Texas. For More information, visit us at CarterHospitality.com.

Enriching lives by crafting exceptional environments and experiences.

We design, build and care for unique settings where communities thrive and memorable experiences come to life.

We are an Equal Employment Opportunity employer.