Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a Human Resources Assistant to join a growing IT software organization in Westlake, Texas. This Contract to Permanent opportunity is ideal for someone who thrives in a fast-paced environment and enjoys supporting both employees and HR operations with accuracy and professionalism. In this role, you will help coordinate key people processes, maintain organized records, and contribute to a positive employee experience across the business.

Responsibilities:
• Guide new employees through onboarding steps, collect required documentation, and help ensure a smooth start to employment.
• Keep personnel files, HR databases, and supporting records accurate, current, and organized for day-to-day use.
• Schedule interviews, communicate with applicants throughout the hiring process, and assist with recruitment coordination.
• Support benefit-related activities by helping with enrollment tasks, employee questions, and administrative follow-up.
• Prepare employment verification materials, personnel documents, and other HR-related correspondence as needed.
• Assist with job postings, applicant tracking activities, and general recruiting support for open positions.
• Create reports, internal communications, and routine documentation to support HR initiatives and leadership requests.
• Respond to employee inquiries regarding policies, procedures, and general HR matters in a thorough and timely manner.
• Help uphold compliance with company guidelines and applicable employment regulations through consistent administrative support.
• Provide broad administrative assistance to the HR team and management, including scheduling, recordkeeping, and coordination tasks.• At least 1 year of experience in human resources support or a related administrative role is preferred.
• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related discipline is preferred.
• Working knowledge of HR processes and familiarity with employment law principles is a plus.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Experience using HRIS platforms or other human resources information systems is preferred.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills, along with a high level of professionalism and discretion.
• Demonstrated attention to detail, sound judgment, and the ability to handle confidential information responsibly.