Executive Assistant

Executive Assistant

Nationwide IT Services is seeking a full-time Executive Assistant to support the Department of Health and Human Services (HHS), Office of Equal Employment Opportunity (EEO), and Strategic Engagement and Partnerships Division. The candidate will perform administrative duties for executive management.

The main duty of the EA is to anticipate and relieve the executive of administrative functions, thereby increasing the time the executive has available for executive-level responsibilities. The HHS Office of Equal Employment Opportunity and Strategic Engagement and Partnerships is dedicated to fostering a dynamic workplace where all employees can thrive. This office combines the critical functions of ensuring equal employment opportunities (EEO) and forging strategic partnerships that support talent management by fostering a fair and inclusive workplace that values employee development.

Duties and Responsibilities:

• Must have the ability to perform administrative tasks, including but not limited to:
• Appointments, calendars, schedules, and customer service
• Mail, correspondence, and reports
• Internal and external contact work
• Meeting preparation and assistance
• Travel coordination
• Requires advanced computer (proficient in the use of Microsoft suite products) and internet research skills.
• Be able to handle a wide variety of situations and conflicts involving the clerical and administrative functions of the office.
• Be responsible for confidential and time-sensitive material.
• Prepare daily briefing materials for leadership.
• Rely on experience and judgment to plan/accomplish goals and anticipate/adapt to leadership needs.
• Ability to multitask (supporting multiple personnel and/or projects), meet quick turnaround deadlines, maintain professionalism in a high-pressure environment, etc.

Job Qualifications: Minimum educational requirement is an associate degree from an accredited university, plus 8 years of experience working as an EA for a high-level executive or in a related role.

• Ability to obtain and retain a Public Trust clearance.
• Ability to work well with a team in a high-visibility, fast-paced environment.
• Flexibility in balancing competing and new priorities with excellent oral and written communication skills.
• Proactive and operate with minimal guidance while understanding intent.
• Have prior experience in a Federal agency (HHS preferred but not required).
• Have already completed the HHS security clearance process, and onboarding is preferred but not required.

Combination of Education and Experience: A combination of education and experience may be used to qualify for this position. Experience must be equivalent to four years of specialized experience at the GS-9/11 level in the Federal Government.

About Nationwide IT Services: NIS is an IT and Management consulting company that is a CVE-verified Service-Disabled Veteran- Owned Small Business. Our mission is to deliver value-added services to our customers, leveraging technology, people, and industry best practices to implement innovative solutions through our trusted employees and team members. Our benefits package includes medical, dental, and vision insurance, life and disability insurance, 401(k) plan with employer match, paid holidays, PTO (sick/vacation), commuter benefits, employee assistance program (EAP), and educational reimbursement, along with Pet Insurance. Nationwide IT Services, Inc. provides equal employment opportunities (EEO) to all qualified applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, genetics, disability, or protected veteran status.