Support Services Specialist

Job Title*Open to SEIU Salaried Members and the Public*SEIU Salaried Members must apply within the first 7 days of this posting to be considered as an in-house candidate. Any applications received after the first 7 days will be considered with applications from the public.Applications will be screened. Those qualified will be invited to participate in performance testing and an oral interview. Applicants must successfully pass each of the selection processes by a score of 70% or better to proceed in the process.This posting is subject to close after 14 daysMajor DutiesAdministers and processes payroll for full-time, sworn Police Division personnel across two unions, ensuring adherence to collective bargaining agreements, pay rates, and overtime provisions. Reviews timesheets, audits payroll records, prepares reports, calculates final compensation, and addresses employee payroll inquiries.Gathers and analyzes payroll, budget, and staffing data to support personnel management, operational planning, and efficient use of departmental resources.Maintains, updates, and retrieves records and databases, including use of force reports, internal affairs records, employee inquiries, and other departmental inquiries.Utilizes departmental software, electronic records systems, and Microsoft Office applications to manage data, prepare reports, and support daily operations. Adapts to new technologies and software applications.Monitors and maintains employee paid time off (PTO) records and related databases to ensure accurate tracking, reporting, and recordkeeping.Prepares staffing reports and supporting documentation to assist management in evaluating personnel utilization, operational efficiency, and departmental staffing needs.Collects and analyzes information and prepares reports, summaries, and supporting documentation for projects assigned by the Support Services Administrator, Internal Affairs Lieutenant, or authorized Command Staff.Prepares reports on departmental expenditures, overtime costs, salaries, projected wage increases, and personnel expenses to support budget development, forecasting, and financial monitoring.Provides administrative assistance to the Support Services Administrator and Command Staff, including preparing correspondence, compiling information, maintaining records, and coordinating assigned administrative activities.Performs other duties as assignedJob RequirementsMinimum QualificationsEducation and ExperienceAssociate degree in Accounting, Business Administration, Finance, Human Resources, Public Administration, or a closely related field required. An equivalent of 4 years work experience in finance or payroll setting may be considered for Associates Degree requirement.Three years of progressively responsible experience in payroll administration, accounting, financial reporting, or administrative operations, including experience maintaining computerized records and preparing analytical reports.Experience processing payroll involving multiple pay rates, overtime calculations, payroll codes, and employee benefit deductions.Licenses and CertificationsMust possess and maintain a valid State of Michigan Driver's license.Ability toInterpret and accurately apply collective bargaining agreements, departmental policies, payroll procedures, and applicable employment regulations.Collect, organize, analyze, and interpret payroll, financial, staffing, and operational information; prepare accurate, understandable reports.Identify discrepancies, solve problems, exercise sound judgment, prioritize competing tasks, and meet strict deadlines with limited supervision.Maintain the confidentiality of sensitive personnel, payroll, and law enforcement information.Communicate effectively and maintain professional working relationships with employees, supervisors, Command Staff, and other City departments.Learn and adapt to new software, technologies, and administrative procedures.Knowledge ofPayroll processing procedures, timekeeping, compensation calculations, and related recordkeeping requirements.General principles of accounting, financial reporting, budgeting, and data analysis.Confidentiality and appropriate handling of sensitive personnel and departmental records.Skill inUsing Microsoft Office applications, particularly Excel, and computerized payroll and database systems.Performing mathematical calculations, reviewing payroll for accuracy, and preparing financial and operational analyses.Organizing records, preparing clear written reports, and responding professionally to inquiries.The City of Saginaw is committed to hiring individuals who are authorized to work in the United States. All applicants must provide proof of their eligibility to work in the U.S. as required by federal law. The City of Saginaw will not sponsor visas for employment.The City of Saginaw is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.BenefitsBenefits That Support You—Today and in the FutureThe City of Saginaw offers full-time employees a competitive benefits package designed to support your health, financial security, professional growth, and work-life balance.Affordable Health Coverage: Blue Cross Blue Shield health insurance with low biweekly employee premium contributions, low deductibles, and low out-of-pocket maximums.Employer-Paid Dental and Vision: The City pays 100% of dental and vision premiums.Retirement Security: The MERS Hybrid Retirement Plan combines a defined benefit pension with a defined contribution account offering investment choices.Healthcare Savings Plan: Build savings to help cover healthcare expenses after you leave employment. The City contributes money on a monthly basis to help you grow this account.Paid Time to Recharge: Enjoy 14 paid holidays and paid time off based on length of service, with the opportunity to accrue up to 22 PTO days during your first year.Income and Family Protection: City-paid life insurance, accidental death and dismemberment coverage, and short- and long-term disability benefits.Additional Retirement Savings: Voluntary deferred compensation options, including a 457 plan and Roth IRA.Support for Your Education: A tuition reimbursement program to help you continue learning and growing professionally.Public Service Loan Forgiveness Program: The City of Saginaw is a qualifying public service employer. This program forgives the remaining balance on federal Direct Loans who make 120 qualifying monthly payments while working full-time.Support When You Need It: Access to an Employee Assistance Program (EAP) for personal and work-related concerns.Benefits are subject to change in accordance with applicable collective bargaining agreements.