Executive Operations Assistant

Position: Executive Operations Assistant

Reports to: Co-CEOs 

Summary:   

At Evergreen Habitat for Humanity, we believe in a world where everyone has a safe and affordable place to live. Through volunteer labor and tax-deductible donations of money and materials, Habitat builds, rehabilitates, and repairs simple, decent homes with the help of the homeowner. Habitat houses are sold to families and individuals at no profit, financed with affordable loans. Together, we build thriving communities. 

Evergreen Habitat for Humanity is entering one of the most exciting seasons in our history. We're celebrating 35 years of impact, expanding our affordable housing work, purchasing a mobile home community that will preserve housing for hundreds of residents, growing our fundraising efforts, and continuing to serve more families throughout Clark County than ever before. 

To help us navigate this growth, we're looking for an exceptional person to join our team as an Executive Operations Assistant. This is not your typical Executive Assistant role. Fair warning: you'll be partnering with two Co-CEOs who care deeply about the work, juggle a lot of priorities, and appreciate someone who can bring a level of organization to the work. 

Yes, you'll help keep two Co-CEOs organized and moving forward. But you'll also play a key role in helping our organization operate smoothly, supporting donor engagement, coordinating important meetings, helping projects move forward, and ensuring that the right people have the right information at the right time. 

If you are highly organized, people-oriented, proactive, and energized by meaningful work, we'd love to meet you. 

Responsibilities:  

Partner with the Co-CEOs 

• Manage calendars, meetings, and priorities for Evergreen Habitat's Co-CEOs 
• Coordinate board, leadership, and stakeholder meetings 
• Help keep projects organized and moving forward 
• Anticipate needs and solve problems before they become roadblocks 
• Serve as a trusted partner in helping leadership stay focused on strategic priorities 

Support Fundraising and Donor Engagement 

• Assist our Director of Major Gifts with donor meeting scheduling and coordination 
• Help prepare materials for donor meetings and stewardship activities 
• Support donor follow-up and relationship management 
• Maintain accurate donor records and communications 

Help Create an Exceptional Workplace 

As a growing organization, we're also looking for this person to help fill some of the functions traditionally handled by an Office Manager. The exact responsibilities may evolve over time, but could include: 

• Helping ensure our office runs smoothly and remains a welcoming space for staff, volunteers, donors, and guests 
• Coordinating office supplies, equipment, vendors, and facility-related needs 
• Supporting staff events, celebrations, trainings, and team gatherings 
• Assisting with onboarding logistics for new employees 
• Helping develop and improve administrative systems and processes as our organization continues to grow 
• Serving as a go-to resource for day-to-day office coordination and problem-solving 

Keep Things Running Smoothly 

• Coordinate logistics, communications, and special projects 
• Support cross-department collaboration 
• Help create systems and processes that improve efficiency 
• Jump in wherever needed to support organizational success 

You might be a great fit if you:  

• Love creating order out of complexity 
• Enjoy helping others succeed 
• Are naturally organized and detail-oriented 
• Communicate with warmth, professionalism, and confidence 
• Can manage multiple priorities without becoming overwhelmed 
• Build trust easily with staff, donors, volunteers, and community partners 
• Are comfortable working independently and taking initiative 
• Believe deeply in Habitat's mission and values 

Position Requirements:  

• Support and endorse the Habitat for Humanity mission. 
• Professional demeanor with the ability to interact confidently with staff, donors, volunteers, board members, and community partners. 
• Strong verbal and written communication skills. 
• Enjoy working with a wide variety of people and building positive relationships. 
• Exceptional organizational skills and attention to detail. 
• Ability to manage multiple priorities while remaining flexible, calm, and solutions oriented. 
• Strong judgment and ability to handle sensitive and confidential information with discretion. 
• Ability to anticipate needs, take initiative, and work independently. 
• Comfortable navigating ambiguity and helping create systems and processes where they may not yet exist. 
• Strong project coordination and follow-through skills. 
• Proficiency in Microsoft Office, Zoom, and Slack. 
• Ability to learn new software platforms and technology quickly. 
• Experience scheduling meetings, managing calendars, and coordinating logistics. 
• Experience providing customer service or supporting internal and external stakeholders. 
• Ability to occasionally lift up to 25 pounds and assist with office setup, events, or supply management. 
• Valid driver's license and ability to run errands or travel locally as needed. 

General Work Schedule:

• 40 hours/week; variable, includes evenings and weekends on occasion 
• Flexible work schedule including hybrid work from home opportunities on a limited basis 
• Current hours: 9am-5pm Monday-Friday 

Work Environment and Physical Demands:  

• The physical demands and work environment characteristics described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job’s essential functions.
• While performing the duties of this job, the employee is frequently required to remain in a stationary position for long periods while operating a computer to create documents, conducting research, sending and receiving e-mail and participating in meetings; communicating on a telephone and in person; reading and writing; applying logic and focusing attention in the presence of distractions. Occasional requirements are to move about the office to access file cabinets, office equipment, etc. Must be able to lift 25-50 lbs. Evening and weekend work may be required.

Salary and benefits:

Salary: $70,000 Annually 

Benefits include: 

• Paid medical and dental insurance 
• Retirement contributions 
• Paid holidays and generous PTO 

To Apply:  

Email resume and cover letter to Habitat at View email address on click.appcast.io . A background check, including criminal records and sex offender registry, will be conducted prior to offer of employment. 

Tentative Hiring Schedule:  

• Application deadline: Friday, July 10 
• Interviews: Week of July 13
• Tentative Start Date: Monday, August 3 

Equal Employment Opportunity:  

Evergreen Habitat for Humanity is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, creed, religion, gender, marital status, age, national origin, political ideology, citizenship, the presence of any sensory, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.