Scheduler

Surgical Coordinator

Functions as the primary coordinator for scheduling surgical procedures and coordinating direct admissions. Provides ongoing communications with patients, families, surgeons and staff to ensure optimal performance of the surgical practice. Communicates scheduling changes to all stakeholders and facilitates education and preparedness of patients for surgical procedures.

Key Responsibilities

• Schedules and authorizes surgical procedures in EOD and Main OR for surgical specialty group during scheduled block time and out of block scheduling for both surgeon and PA/FA.
• Receives verbal orders and or initiates booking sheet. Meets with patient same day to schedule surgical procedures or calls patients with surgery information and determines which surgery date would be best.
• Meets with patients requiring urgent surgeries to expedite care by all providers.
• Reviews patients' chart prior to scheduling to determine if they require preop testing, have health concerns or need to be scheduled at a specific location.
• Research CPT codes and ICD-9 codes for all procedures before scheduling.
• Enters surgical orders into Epic along with preop labs and x-rays then pended to provider for signature.
• Contacts both operating rooms once surgery order is entered and schedules each case with coordinator to receive surgery times and make certain there are no conflicts. Faxes booking sheets to EOD after surgery is scheduled.
• Schedules patients for necessary preop appointments at EH as well as joint classes for total joint replacements, schedules all preop appointments including clearance, follow ups, post ops, etc when speaking with patient and enters them into the schedule for providers.
• Blocks schedule and prints reschedule list if needed.
• Fills out each surgery packet that is then mailed to patient.
• Schedules surgeries with CMC OR if requested by physician or patient, completes their booking sheet, schedules a preop interview for patient and provides them with patient information.
• Enters surgical charges for all providers within the practice daily.

Education/Experience/Licensure

• Education: High School Diploma or equivalent required.
• Experience: Two years of experience in a medical setting preferred. Previous surgical scheduling experience with knowledge of medical terminology and coding preferred.

What Elliot Health System Has to Offer

• Health, dental, prescription, and vision coverage for full-time & part-time employees
• Short-term disability, long-term disability, and life insurance coverage
• Competitive pay
• Tuition Reimbursement
• 403(b) Retirement Savings Plan

And more!