Sales Coordinator

Job Description

Job Description

JOB SUMMARY:

The Sales Coordinator is responsible for supporting the organization by performing internal sales related duties. Position reports directly to the Project Manager and has a strong relationship with Sales, Service and Parts Teams. The following list comprises many tasks of this teammate.

Sales and Project Management Support:

• Review, record, and communicate incoming leads and purchase orders.
• Complete specification sheets and customer packets for approvals.
• Collaborate with Account Manager on all after sale details.
• Maintain listing of assembled equipment, drawings, and billings.
• Provide statistical data related to Customer and equipment as needed.
• Maintain and update Salesperson’s follow up logs.
• Arrange travel accommodations for Sales and related Teams.
• Schedule and coordinate Customer training and visits to our facility.
• Accommodate Customer during training including tour and promo items.
• Follow up with Customer prior to shipping, during, and after equipment arrival.
• Coordinate all Sales and Marketing related meetings.
• Investigate, order, and keep inventory of office supplies and promotional items.
• Enter all Customer conversation notes into internal CRM database.
• Take photographs of Equipment prior to tear-down and shipment, keep on file.

Quoting, Ordering, and Pricing Support:

• Partner in determining the costing of materials, labor, overhead.
• Develop and maintain quotation data based on costs and desired margins.
• Prepare and send quotations while maintaining log of all quotes.
• Create sales orders and linked production jobs within ERP (Epicor) system.
• Obtain quotes for shipment of equipment; provide load plans in advance.
• Assist with paperwork and invoicing of new and used equipment.
• Coordinate with other departments to answer specification questions.

Trade Shows and General Duties:

• Assist with Company events, website updates, and newsletter mailings.
• Assist with trade show prep and promote accordingly.
• Attend annual trade show with Sales Team (one or two per year).
• Handle any forms/questionnaires for publication listings.
• Partake in various organizational and efficiency initiatives.

Candidate must haves:

• 4-year degree (marketing or similar) with some experience or 10-years of related experience.
• Experience with quoting and costing (materials, labor, overhead).
• A strong, outgoing personality, self-motivated, strong work ethic.
• A very high attention to detail, organized, flexible, ability to multi-task.
• Ability to develop and maintain relationships with customers, solid communicator.
• Familiarity and experience with CRM and ERP system, above average excel skills.

Candidate desirables:

• Having worked in a manufacturing environment.
• Ability to think mechanically, technically, creatively, and analytically.
• Front-line sales experience.
• Marketing skillsets including social media, website, and email campaigns.

Benefits:

• Health coverage including BCBS Medical, plus Dental, Vision, and Life Insurance.
• 401k Retirement plan.
• Earned vacation time and 10 paid holidays.
• Annual performance review.
• Profit sharing available upon reaching qualified service time.
• Reimbursement for qualified training.
• Teammate appreciation events.
• Referral pay for referring a friend or colleague.
• Teammate assistance programs.
• Positive work-life balance to maintain mental health.
• Easily accessible and modern facility.
• Stability of industry-leading company in business over 40 years.
• Equal opportunity employer; recent graduates and veterans encouraged.