Secretary/Clerk - 12 Months

Special Education Secretary

The Education Center is seeking a detail-oriented, organized, and proactive Special Education Secretary to support internal special education transfer referrals, Section 504 processes, student documentation, data management, and general office operations. This full-time, in-person role runs Monday through Friday, 8:00 AM to 4:00 PM, in a collaborative office environment using Edupoint Synergy, Google Workspace, and district data systems. A strong candidate will be highly accurate, dependable, and able to manage confidential student information with professionalism and discretion. Excellent communication skills and the ability to work effectively with families, school staff, administrators, coordinators, and outside agencies are essential.

Key Responsibilities:

• Initiating the appropriate Synergy process for students transferring with special education documentation, including Early Intervention, Transfer/Intake, Initial Evaluation, or Reevaluation processes as applicable
• Preparing and supporting completion of Transfer IEP documentation, including cover page information, assessment information, related services, placement information, special education supports, Penn Data information, and required program details
• Supporting the Section 504 process in Synergy, including assisting with team updates, document preparation, uploads, electronic signature processes, and procedural documentation
• Communicating with school counselors, principals, assistant principals, nurses, teachers, coordinators, and families regarding documentation needs, signatures, missing information, and process completion
• Answering phones, responding to inquiries, routing calls appropriately, and providing professional customer service to families, staff, and outside agencies
• Assisting with data entry, data review, and data analysis related to special education, Section 504, transfer students, timelines, reports, and compliance indicators
• Running and reviewing Synergy reports and other district reports to support accurate student records and timely completion of required processes
• Maintaining confidentiality of student records and ensuring compliance with district procedures, FERPA expectations, and applicable special education and Section 504 documentation requirements
• Collaborating and cross-training with other special education secretaries to ensure consistent office procedures and continuity of support
• Supporting the special education office with general clerical duties, office organization, record maintenance, scanning, filing, document uploads, and special projects

Qualifications:

• Proficiency in Edupoint Synergy is strongly preferred
• Knowledge of and ability to effectively use technology, including Microsoft Office Suite and Google Workspace
• Ability to manage confidential information with professionalism and discretion
• Strong organizational skills with excellent attention to detail and accuracy
• Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities
• Excellent communication skills and ability to interact professionally with district personnel, students, families, and outside agencies
• Service-oriented, positive demeanor with the ability to remain professional in a fast-paced environment

New Employee Rate: $28.49 per hour