Financial Assistant, Accounts Payable - Support Services Center

SUMMARY

Under the supervision of a department head, this individual is responsible for specialized work monitoring and logging financial transactions. The individual can function with occasional monitoring of work progress and work quality by the immediate supervisor and performs related work as required.


REQUIREMENTS

Training and Experience

1. Associate's degree in Accounting, Finance, Business Administration, or a related field.
2. Two (2) years of paid, full-time equivalent, directly related experience.

Preferred Training and Experience

1. Experience working in accounts payable and/or account receivable.

Highly Desirable

1. Relevant experience in a governmental agency.
2. Experience inputting and managing invoices in LOGOs system.

Knowledge, Skills and Abilities

1. Knowledge of public-sector accounting practices, accounts payable procedures, and financial recordkeeping.
2. Familiarity with governmental purchasing and payment regulations.
3. Skill in using financial software systems and Microsoft Office applications, especially Excel.
4. Strong attention to detail and accuracy in numerical data entry.
5. Ability to interpret and apply established financial policies and procedures.
6. Ability to communicate effectively, both orally and in writing, with staff, vendors, and auditors.
7. Ability to maintain confidentiality and handle sensitive information with discretion.
8. Strong organizational and time management skills to meet deadlines and handle multiple priorities.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is of medium physical rigor which would require the ability to exert up to 50 pounds of force occasionally and 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects. Walking to different work areas on the same floor is also required.

Eye, hand, foot coordination to use a computer and office equipment, hearing and talking in order to communicate with coworkers and vendors, sitting in order to use a computer, near visual acuity in order to use a computer and examine incoming library materials.

ESSENTIAL FUNCTIONS

1. Accounts Payable Processing: Reviews, verifies, and processes vendor invoices and purchase orders through LOGOs system, and supporting documentation for accuracy, appropriate authorization, and budget availability. Prepares payment batches and issues vendor payments by check, ACH, or other approved methods. Maintains organized accounts payable files and electronic records to ensure accuracy and audit readiness. Sends invoices to the City of Shreveport for payment.
2. Vendor & Account Resolution: Communicates with vendors and internal departments to resolve billing or payment discrepancies.
3. Financial Reporting & Compliance: Prepares expenditure and accounts payable reports as requested. Assists with monthly and year-end closings, including reconciliation of accounts payable transactions. Ensures that all payments comply with Library and City purchasing procedures and financial policies.
4. Audit Support: Assists with annual audit preparation by gathering and providing supporting documentation.
5. Financial Administration & Support: Supports other financial operations such as vendor file maintenance, vendor insurance certificate maintenance, and related administrative tasks.
6. Professional Development: Meets quarterly with supervisor for work review meeting and other departmental meetings as required.
7. Other: Performs other related duties as required.

PRESENT SCHEDULE [subject to change without notice]

Monday - Friday: 8:00 a.m. - 4:30 p.m. (with ½ hour unpaid lunch)

APPLICATION DEADLINE

Open until filled

STARTING DATE

Two (2) weeks after selection

BENEFITS

$19.50/hour + some benefits

A criminal background check, drug screening, and reference check are part of the pre-hire process. The State of Louisiana Revised Statute 15:587.1.1 requires fingerprinting by local law enforcement and background checks by the Louisiana Bureau of Criminal Identification and Information and these checks will be conducted on a yearly basis for positions which provide outreach to daycare centers. A mandatory full day orientation is part of the new hire process; these orientations are on Tuesdays from 8:30am to 5:00pm. We do not discriminate on the basis of race, ancestry, color, national origin, sex, religion, age, marital status, non-job related physical or mental disability, veterans' status, sexual orientation or gender identity. Our facilities are non-smoking.06.01.26