Office Manager & Executive Assistant

About Smithey Ironware At Smithey Ironware, we’re building the next great American cookware company—one rooted in craftsmanship, quality, and enduring design. As a privately owned and fast‑growing brand, we take a long‑term approach to growth and decision‑making. We believe exceptional products come from thoughtful work, high standards, and people who care deeply about what they do. Our team is united by a commitment to excellence, continuous improvement, and creating cookware that will be trusted and enjoyed for generations to come. About the Role We are looking for a proactive, detail‑oriented Office Manager & Executive Assistant to be the backbone of our day‑to‑day operations. This is a hybrid role blending office management with executive administrative support—keeping our office running smoothly while providing direct support to our leadership team. Success in this role requires someone who can anticipate needs before they arise, manage competing priorities with ease, and handle a wide range of responsibilities with a positive attitude and strong follow‑through. This is a hands‑on position that requires both strategic thinking and a willingness to roll up your sleeves. What You’ll Do Office Operations & Facilities Own day‑to‑day office management to ensure the workplace functions smoothly Manage facility needs, maintenance requests, and service vendors Manage office setup, layout, and equipment, including furniture, printers, and hardware Order and maintain office supplies, equipment, and asset inventory Ensure the office is organized, functional, and ready for daily operations Handle daily kitchen upkeep, including restocking coffee, water, and snacks and place supply orders on a regular basis Maintain upkeep of the entire office space, including plants, common areas, and shared spaces Update and maintain the Notion company news and announcements board Assist HR with new employee onboarding and workspace setup Company Events & Logistics Assist with planning and executing company events, internal meetings, and onsite activities Arrange meeting spaces, room setup, catering, and event logistics Manage event‑related timelines, vendors, and supplies Serve as a primary point of contact for event attendees Strategic Planning & Execution Anticipate office and operational needs and address them proactively Prioritize tasks based on urgency, business impact, and deadlines Exercise sound judgment in determining when issues require immediate attention Manage multiple tasks simultaneously while maintaining attention to detail Identify gaps in office processes and implement improvements Ensure consistent follow‑through on all tasks and responsibilities Administrative & Executive Support Manage calendars and coordinate meetings for leadership Assist with email triage and prioritization Arrange travel logistics, including airfare, hotel, and rental car Support meeting planning and logistics Anticipate and support the executive’s daily needs, including coffee, snacks, and personal tasks as requested Qualifications Required 3+ years of office management, operations, or administrative experience Prior experience supporting a senior executive or company leadership Proven track record of delivering exceptional customer service in a professional environment Strong interpersonal skills with the ability to engage customers, vendors, and team members warmly and professionally Proven ability to manage multiple priorities, shift between tasks, and work independently Strong organizational skills and exceptional attention to detail Excellent judgment and problem‑solving abilities Professional communication skills, written and verbal Proficiency with Microsoft Office Suite, Teams, and SharePoint Ability to lift and move office supplies and furniture as needed Preferred Experience with Notion or similar project management tools Personal Qualities Proactive and self‑motivated with a "figure it out" mentality Anticipates needs before being asked Reliable and consistent with strong follow‑through Comfortable being the go‑to person for a wide range of needs Warm, approachable demeanor with genuine enthusiasm for helping others Patient and professional when handling demanding situations or customer concerns Flexible and adaptable—comfortable with shifting priorities and ambiguity Positive attitude and professional demeanor Why Join Us Competitive compensation and benefits package offered Full‑time schedule with a dynamic, varied workday Strong culture of teamwork, innovation, and craftsmanship We genuinely care about our employees, their growth, and their well‑being Multiple company events throughout the year to build teamwork and camaraderie Be part of a collaborative and supportive team that values quality and integrity #J-18808-Ljbffr