Executive Business Partner

2 days ago Be among the first 25 applicants Direct message the job poster from Presence-Based® Coaching Executive Coach to World Class Creators | Host of Good Work | Helping Entrepreneurs Navigate the Inner Journey of Outward Success About the Work This role will be the primary support role for Barrett Brooks, CEO of both Presence-Based Coaching and Good Work. Presence-Based Coaching has a 20-year legacy of delivering world class coach certification training programs to aspiring and experienced coaches. Good Work is the umbrella for Barrett's 1:1 executive coaching work with world class creators, his podcast, and his newsletter. Our mission is to help high-performing creators, leaders, and entrepreneurs transform their inner lives so they can thrive in their outer world: their companies, their families, and their communities. We work with: Seven-figure creators at the top of their industries Leaders and coaches committed to presence, wholeness, and deep service We support them through: 1:1 coaching Group coaching programs Leadership development training (Presence-Based Leadership) Coach certification training (Presence-Based Coaching) About the Role Important: this role requires you to be based in Portland, Oregon full-time, with in-person working sessions multiple times per week. This is not a traditional EA role. It is a high-level Executive Business Partner position designed for someone who wants to grow into a Chief of Staff over time. Your job is to free up my time, energy, and attention for the work only I can do: Creating vision and strategy Leading the team Coaching with clients Writing and podcasting Delivering training Speaking This role blends: Executive assistant Research coordinator Podcast guest manager Community & relationship manager Wellness & logistics organizer Second brain builder Rhythm & routine architect Who This Role Is For This is a role for someone who loves being at the center of a founder’s world, not someone who wants to tolerate it. You’ll thrive here if you are: Deeply organized & operationally brilliant : You love bringing order to complexity, building elegant systems, and keeping trains running on time... even when there are 14 trains and 9 different destinations. Emotionally intelligent : You can handle emotional nuance, high-stakes client situations, and relational complexity without absorbing it. Steady, grounded, and proactive: You feel energized, not overwhelmed, by being someone’s right hand. Detail-obsessed: You catch the things other people don’t. You love precision. You care about the small touches. Relationship-oriented: You understand that high-performing people feel lonely and unseen. You treat clients, guests, and partners with warmth, presence, and professionalism. Hungry to grow: You’re looking for more than “admin work.” You want strategic exposure, real autonomy, and a path to greater responsibility. Based in Portland, OR and excited to work in-person: You appreciate that some of the most important work happens at a kitchen table, a whiteboard, or together during deep work sessions. Who This Role Is Not For Do not apply if: You want a predictable corporate job You get overwhelmed easily You want a narrow, task-oriented role You need to be told exactly what to do You avoid emotional intensity of your work (our coaching and training work is deeply personal to our clients and students) You prefer rigid boundaries over dynamic partnership You struggle to manage many moving pieces You dislike being involved in a founder’s whole ecosystem Your Core Responsibilities Executive Operations & Rhythm Management Fully manage calendars, email inboxes, and scheduling to help me prioritize what's most important and reach our goals Ensure no meetings before 10am, no more than two coaching sessions/day, no meetings after 3:30pm unless approved Maintain weekly non-negotiables (Thursday date night, alternating Friday off, wellness cadence, etc.) Coordinate all personal and family appointments to preserve energy, focus, and recovery Hold the line on priorities Barrett might otherwise overcommit to Run weekly in-person working sessions to process inbox, tasks, and follow-ups Maintain habit trackers, systems, and digital organization across tools Client Experience & Relationship Management You will create a world-class ecosystem for coaching clients Own client onboarding, scheduling, renewals, completion, midpoint check‑ins Build a system for delivering recordings, transcripts, and notes automatically Track birthdays, milestones, illness, life events to help clients feel supported and cared for Anticipate client churn risk before it happens Ensure every client has access to sessions at times that work for both of us Support Barrett in maintaining high-level relational presence and connection Manage gifting, card sending, and meaningful touchpoints Podcast Guest & Research Operations Prepare research dossiers and background briefs Coordinate outreach, scheduling, prep, and hospitality Track down hard-to-find contact info and secure warm intros Ensure each guest has a world-class experience from start to finish Send personalized follow-up notes, gifts, and targeted intro requests after episodes go live Content & Writing Support Ensure weekly newsletter rhythm is maintained Upload and organize client notes for writing and content needs Coordinate needs from all marketing contractors to prioritize my time for content production Create systems for turning book and written notes into usable digital content Community & Network Stewardship You will help maintain the top 100–150 most important relationships in Barrett’s world. Maintain birthdays, life updates, and touchpoints Coordinate sending 3x per year life updates Share relevant articles, ideas, or connections to keep relationships warm Coordinate dinners, lunches, and events when traveling Presence-Based Coaching (PBC) Operations Support Work directly with PBC CMO on marketing assets and audience-building Work with PBC student experience manager on logistics, travel, and training preparation Ensure course materials, manuals, and prep work are prepped for all trainings Prepare quarterly updates for investors, partners, and the PBC community Wellness & Lifestyle Support Maintain recurring rhythm with all relevant health providers Ensure all wellness appointments support performance and recovery Coordinate with travel schedules to reduce fatigue and improve sustainability Travel Logistics & Event Coordination Plan travel with attention to food, hydration, energy management, recovery, and constraints Prioritize high-value connections in cities Barrett visits Coordinate speaking gigs, workshops, and private dinners Reduce friction: food, water, room setup, schedule spacing, travel recovery What We’re Looking For (Minimum Requirements) These are the foundations that will help someone feel confident and successful in this role. 5+ years of experience supporting a founder, CEO, or senior leader in a fast-moving, high-responsibility environment (startup, founder-led business, or small team with big ambitions) A background as a senior EA, Executive Business Partner, operations lead, or Chief-of-Staff-adjacent role, where you had real ownership over calendars, priorities, systems, and follow-through—not just task execution Strong judgment around time, energy, and boundaries, with hands‑on experience managing complex calendars and inboxes in Google Workspace Clear, thoughtful written communication, including emails, briefs, notes, and internal documentation that sound human and require little revision Comfort building and maintaining systems, with practical experience using modern software tools Experience handling sensitive, personal, or confidential information with care, discretion, and good judgment Enjoyment of close partnership with a founder, across work, logistics, relationships, and priorities. This role is integrated, not siloed Based in Portland, OR, and genuinely excited about regular in-person work Helpful Experience (Nice to Have, Not Required) These aren’t required, but they’ll help someone ramp faster or grow further in the role. Experience in the creator economy Exposure to coaching, leadership development, or adjacent fields, with comfort navigating emotionally nuanced, high-trust client relationships Experience with CRM or relationship-management systems, especially in high‑touch or referral-driven environments Event, retreat, or travel coordination experience, particularly for founders who travel often or host intimate gatherings Experience supporting multiple interconnected businesses or wearing several operational hats at once Background in education, training, or professional services, where quality, trust, and relationships matter as much as efficiency If this role feels like a stretch in the right direction, and the kind of work you want to grow into, we encourage you to apply. Compensation, Benefits, and Support Salary range: $75,000–$95,000, depending on experience, scope of ownership, and readiness to take on responsibility Health insurance - We fully cover the cost of a Silver-level ACA marketplace–equivalent health insurance plan for you. Dependent coverage and other elective benefits (dental, vision, etc.) are available at employee cost through our benefits platform Flexible paid time off of up to four weeks per year, including vacation and sick time Flexibility within clear boundaries. The work is demanding, but we care about energy, rest, and recovery In-person work with a human rhythm, not an “always-on” culture Occasional travel for retreats, events, or gatherings (with all expenses covered) Seniority level Mid‑Senior level Employment type Full-time Job function Business Development and Sales Industries Professional Training and Coaching Referrals increase your chances of interviewing at Presence-Based® Coaching by 2x Get notified about new Business Partner jobs in Portland, Oregon Metropolitan Area . #J-18808-Ljbffr