Corporate Executive Administrator

A-Core: Concrete Specialists is a growing company of people who make an effort to do their very best every day. We have been hiring and developing many of the concrete industry's most highly skilled and safety conscious individuals for 50 years. A-Core was founded from one man's desire to make enough money to feed his family. It has now grown to 15 offices in 10 states with over 350 employees and growing.

We are seeking a highly organized and proactive Corporate & Executive Administrator to oversee key corporate administrative functions at A-Core Concrete Specialists, along with supporting the executive team and company events.

This role combines corporate administration, executive and leadership team assistance, and event coordination, requiring strong attention to detail, the ability to manage multiple priorities, and a high level of professionalism and discretion.

What You Will Be Doing

Corporate Administration

• Manage certain vendor corporate accounts (i.e., car rentals and hotels)
• Coordinate with external partners (i.e., legal and accounting)
• Manage company-sponsored entertainment and ticket programs
• Maintain corporate records, organizational charts, and documentation
• Oversee licensing, prequalification, and legal filing processes
• Assist with planning and executing company events (company parties, trainings, retreats, etc.)
• Coordinate employee recognition programs and gifts
• Organize and lead company charity initiatives
• Provide general office support, as needed

Executive and Leadership Team Support

• Manage CEO email communications, along with executive team calendars, and scheduling
• Coordinate leadership meetings, including agendas, materials, and follow-ups
• Prepare reports, presentations, and internal communications
• Manage executive expense reporting and tracking
• Coordinate travel arrangements for leadership and company retreats
• Support executive and leadership special projects
• Support administration of property and related business entities

Qualifications

• 5+ years of experience in executive support, corporate administration, or similar roles, with organizations greater than 150 employees
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and problem-solving ability
• Active notary public is preferred
• Proficiency in Microsoft Office, Canva, Docusign and related tools

View ALL of our open positions at

All A-Core Inc. employees are expected to completely adhere to the safety policies practiced throughout the construction industry.

A-Core is committed to providing a workplace free from discrimination or harassment. We expect every at A-core to do their part to cultivate and maintain an environment where everyone has the opportunity to feel included and is afforded the respect and dignity they deserve.

Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. We examine our unconscious biases and take responsibility for always striving to create an inclusive environment that makes every employee and candidate feel welcome.