Accounting Assistant

Reports To: Chief Financial Officer (CFO)

The Accounting Assistant provides comprehensive administrative and operational support to the Finance Department, managing day-to-day transaction processing, school activity fund compliance, asset tracking, and essential month-end reporting under the direction of the CFO.

Responsibilities:

• Set up new General Ledger chart of account codes in the ERP system as directed by the CFO.
• Prepare, review, and post monthly general ledger journal entires, accruals, prepayments, and reclassifications.
• Perform general ledger account-to-subledger reconciliations to ensure completeness and accuracy.
• Verify, code and record check, cash, and ACH deposits (State EDIs, Cafeteria funds); conduct daily bank runs.
• Process and reconcile capital asset transactions, record depreciation, and balance ledger accounts.
• Support (9) School Bookkeepers with activity fund accounting, cash management, and reconciliation processes.
• Ensure adherence to Auditor of Public Accounts (APA) guidelines; periodically update the Orange County Public School manual and perform internal audit sampling/testing.
• Review and distribute monthly bank statements, enforce reconciliation deadlines, and manage annual bank signature card updates.
• Prepare monthly School Board financial reports, including budget-vs-actual analyses and operating expenditure summaries.
• Partner with Head Start management to process and record monthly claims in the Federal Payment Management System (PMS).
• Coordinate with the Medicaid Coordinator to gather data and populate the quarterly/annual UMass online system.
• Gather documentation, pull sample records, and manage Provided-by-Client (PBC) lists for external audits.
• Assist the CFO with various administrative and accounting tasks as needed.
• Provide cash transaction data to the County Treasury Management group upon request.
• Provide cross-functional coverage for Accounts Payable, Payroll and Budgeting functions.
• Other duties as assigned.

Qualifications:

• High School diploma or equivalent.
• Strong understanding of basic bookkeeping, accounting terminology, principles, and data processing systems.
• Ability to post accounts and perform calculations with speed and precision.
• Skilled in Microsoft Office; ability to operate standard office and computer equipment.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, building workpapers) highly preferred.
• Hands-on experienced with ERP systems preferred (i.e. Tyler Munis or Oracle platforms).
• Ability to build effective working relationships with associates and follow detailed instructions.
• Prior accounting experience or an equivalent combination of education and experience preferred.