AP Analyst

Job Description

As Accounts Payable Specialist, you keep resource and vendor payments accurate and current. You onboard new resources for payroll and invoicing, process vendor and subcontractor invoices against timesheets and project codes, and hand off clean billable data to the AR Specialist each month. You're detail-oriented, comfortable working independently, and take ownership of getting the numbers right the first time.

Accounts Payable & Onboarding ● Onboard new resources (contractors, subcontractors, vendors) for payroll and invoicing readiness once approved. ● Add approved resources to QuickBooks and Rippling, and provide invoicing and timesheet templates. ● Process incoming vendor and resource invoices and timesheets accurately and on schedule, by the 2nd of each month. ● Match invoices against timesheets and project codes; mark billable status in QuickBooks. Vendor & Recordkeeping ● Maintain accurate, up-to-date resource and vendor records in QuickBooks and an AP tracker. ● Track payment status and follow up on discrepancies or missing documentation. ● Organize and retain supporting documentation (invoices, timesheets, approvals) in SharePoint per company recordkeeping standards. Support to Finance Leadership ● Hand off billable AP data cleanly and on schedule to the AR Specialist for client invoice generation. ● Flag unusual expenses, onboarding delays, or billing irregularities to the Controller/CFO promptly. ● Provide data and documentation to support CFO/Controller-led reporting, audits, or incurred cost submissions.

Targeting $25-40 an hour

Skills and Requirements

● Estimated 18-22 hrs/week, based on current volume; flexible within core business hours, Monday-Friday. -3 years of experience in accounts payable, bookkeeping, vendor management, or resource onboarding. ● Working proficiency with QuickBooks and/or Rippling, or a comparable accounting/payroll platform.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to View email address on click.appcast.io.