Admissions Patient Coordinator

Admissions Patient Coordinator

Since 2012, Giving Home Health Care has been supporting individuals impacted by health conditions related to their work in nuclear facilities for the Department of Energy. With a focus on personalized, in-home care, we are committed to assisting those who have dedicated their careers to these vital roles. As a fast-growing, leading provider, we proudly serve patients across Arizona, Colorado, Kentucky, Missouri, Nevada, New Mexico, Tennessee, Texas, and Utah.

If you're a compassionate individual who puts patients first and thrives in a mission-driven, collaborative environment, we want you to join our team! Apply today and help us continue delivering exceptional care to those who need it most.

The Admissions Patient Coordinator serves as a key patient-facing role within the Admissions Department, supporting patients throughout the Initial Home Health Care admissions and authorization process. This position is responsible for coordinating physician appointments, nursing assessments, home visits, caregiver onboarding, and patient communication to ensure timely and effective initiation of services.

The Admissions Patient Coordinator acts as the primary point of contact for patients and families, providing education, support, advocacy, and ongoing communication throughout the process. Responsibilities include attending physician appointments, coordinating documentation and scheduling, facilitating communication between departments, assisting with onboarding and workflow progression, and ensuring patients receive a positive and supportive experience from initial approval through care initiation.

This role requires strong organization, communication, problem-solving, and time management skills, as well as the ability to work effectively in a fast-paced healthcare environment while maintaining a patient-centered approach to care. Candidates should be compassionate, adaptable, detail-oriented, and comfortable collaborating with patients, caregivers, healthcare providers, and interdisciplinary teams.

Responsibilities:

• Serve as the primary point of contact for patients throughout the Initial Home Health Care admissions and onboarding process, ensuring consistent communication, support, and advocacy.
• Manage an independent caseload of patients through the admissions, authorization, and onboarding process while maintaining workflow progression and timely follow-up.
• Coordinate physician appointments, nursing assessments, home visits, caregiver onboarding, and required documentation to support timely initiation of care services.
• Conduct home visits to establish patient relationships, provide education regarding the home health program, assess patient needs, gather documentation, and support onboarding activities.
• Attend and advocate for patients during physician appointments, facilitating communication between providers, patients, and internal departments while assisting with obtaining required signatures, documentation, and orders.
• Coordinate and communicate with patients, families, physician offices, Resource Nurses, Authorization Specialists, Writing, Staffing, and operational departments to support continuity of care and workflow progression.
• Assist with obtaining, uploading, routing, and tracking required documentation including visit notes, Plans of Care, Letters of Medical Necessity (LMNs), assessments, and physician documentation.
• Coordinate Durable Medical Equipment (DME) requests and communicate patient needs to appropriate departments while ensuring patients understand equipment usage and expectations.
• Provide courtesy, milestone, and follow-up calls to patients regarding approvals, onboarding status, scheduling updates, authorization progression, and care initiation.
• Maintain accurate documentation, workflow updates, provider information, and patient records within Salesforce, EMR systems, and internal company platforms within required timelines.
• Assist with caregiver onboarding coordination, including communication regarding onboarding requirements, credentialing items, scheduling, and readiness for patient care assignments.
• Identify barriers, workflow delays, patient concerns, or compliance issues and escalate concerns appropriately to leadership or supporting departments.
• Collaborate closely with Admissions Leads and interdisciplinary teams while maintaining the ability to work independently, prioritize tasks, and manage competing responsibilities in a fast-paced environment.
• Pull, review, and monitor workflow reports, patient progression data, and operational metrics to support departmental goals, accountability, and quality standards.
• Provide exceptional customer service while building compassionate, professional relationships with patients, families, caregivers, and healthcare providers.
• Support additional operational needs and assist team members as necessary to ensure patient needs and departmental objectives are met.
• Meet and exceed established productivity, quality, workflow, and patient satisfaction metrics.

Qualifications:

• 25 years of experience in healthcare coordination, admissions, patient navigation, scheduling, case management, customer service, or related healthcare roles preferred.
• Healthcare or home health experience preferred.
• High school diploma or equivalent required.
• Valid driver's license, current auto insurance, and dependable personal vehicle required for patient visits and local travel.
• Ability to travel locally for patient home visits, physician appointments, and operational support as needed.
• Strong ability to work independently with minimal supervision while managing a high-volume caseload and competing priorities.
• Computer literacy and comfort utilizing laptops, tablets, EMR systems, Salesforce, Microsoft Office Suite, and operational software platforms as primary daily tools.
• Strong written and verbal communication skills with the ability to communicate professionally and compassionately with patients, families, providers, and interdisciplinary teams.
• Excellent organizational skills, time management, attention to detail, problem-solving ability, and adaptability in a fast-paced environment.
• Understanding of HIPAA regulations and commitment to maintaining patient confidentiality and compliance standards.
• Flexible availability outside of normal business hours as patient needs require.

Benefits:

• Competitive hourly rate: $25.73 $30.00 per hour based on experience.
• Paid Time Off with additional accrual opportunities based on tenure.
• Sick Leave and Bereavement Leave.
• 9 Paid Holidays + Floating Holidays + Birthday Holiday.
• Overtime pay at time and a half.
• Comprehensive benefits package including Medical, Dental, Vision, and Life Insurance effective after the first full month of employment. Company-paid dental, vision, and term life coverage.
• 401(k) Plan with company match.
• $150 annual Lifestyle Reimbursement Program.
• Mental wellness support through Modern Health for employees and dependents.
• Competitive mileage reimbursement at federal reimbursement rates.
• Tuition Reimbursement Program.
• $100 monthly cell phone reimbursement after one month of employment.
• Employee Assistance Program and Employee Appreciation Program.

To provide the exceptional care our patients deserve, we rely on a team of compassionate, dedicated professionals who are committed to improving the lives of those we serve. We foster a collaborative and supportive environment that encourages professional growth, teamwork, accountability, and patient-centered care.

If you are looking for an opportunity to make a meaningful impact while working independently within a supportive healthcare organization, we encourage you to apply and grow your career with Giving Home.

Giving Home is an equal opportunity employer committed to fostering an inclusive and equitable workplace. We comply with all applicable federal, state, and local employment laws and provide equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

To provide the exceptional care our patients deserve, we rely on a team of passionate, dedicated professionals. We're committed to creating a supportive, collaborative culture, offering competitive benefits and compensation, and giving our team members the tools and opportunities to grow and advance their careers.

If you're ready to be part of an organization that truly makes a difference in people's lives, we encourage you to apply today and start a fulfilling journey with Giving Home!

Giving Home is dedicated to fostering an inclusive and equitable work environment. We adhere to all applicable federal, state, and local pay transparency laws to ensure fair compensation practices.

Giving Home is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Our employment practices are designed to provide equal opportunity at all stages of employment, including hiring, promotion, training, compensation, and termination.

Giving Home is committed to maintaining transparent compensation practices and regularly reviews our policies to ensure compliance with evolving laws and best practices. We value the contributions of our employees and strive to provide a work environment where everyone feels respected, valued, and fairly compensated.

Giving Home Health Care