Legal Assistant - Transactional and Real Estate

Job Description

Legal Assistant (Transactional and Real Estate)

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Location: Denver, CO

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Salary Range: $65,000 to $95,000 (DOE)

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Interview Process

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• First Round: 30minute Microsoft Teams interview with Chelsea Harrison.
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• Second Round: Interview with the attorney.
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• Final Round: Interview with the paralegal.
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Work Arrangement

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• Initial period: Onsite five days a week for the first 90 to 120 days.
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• Regular schedule: Three days per week in the office thereafter.
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Position Overview

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• Client is seeking an experienced Transactional and Real Estate Legal Assistant to join client’s growing practice.
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• Client is looking for a proactive, detail-oriented professional who thrives in a fast-paced environment, anticipates the needs of the attorneys they support, and takes pride in providing exceptional client service.
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• As a member of client’s Transactional and Real Estate Practice Group, candidates will support attorneys and paralegals in a variety of sophisticated matters, including commercial real estate transactions, acquisitions and dispositions, financing transactions, leasing matters, corporate governance, and general business transactions.
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• At client, client provides the sophisticated work typically associated with larger law firms while maintaining the collaborative, supportive culture of a midsized firm.
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• Client is committed to professional growth, teamwork, and delivering exceptional results for company’s clients.
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Key Responsibilities

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• Manage attorney and paralegal calendars, including scheduling client meetings, conference calls, closings, and other transactional matters.
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• Prepare, revise, format, proofread, and finalize correspondence, agreements, closing documents, entity formation documents, and other transactional materials.
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• Maintain a high level of competency in Microsoft Word, including document formatting, styles, tables of contents, redlines, and document comparison.
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• Open new client matters and assist with conflict checks and client intake procedures.
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• Organize and maintain electronic and physical client files.
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• Coordinate due diligence efforts, including obtaining corporate records, certificates of good standing, UCC searches, title commitments, surveys, zoning reports, and other transactionrelated materials.
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• Assist attorneys and paralegals with acquisitions, dispositions, financing transactions, leasing matters, and entity formation projects.
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• Prepare and coordinate signature packages, DocuSign envelopes, closing binders, and postclosing documents.
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• File and record documents with Secretaries of State, county recording offices, and other governmental agencies.
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• Draft, review, and coordinate outgoing correspondence, overnight deliveries, courier packages, and client communications.
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• Manage attorney email inboxes and assist with prioritization of communications and workflow management.
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• Assist with monthly billing by reviewing prebills, processing edits, coordinating attorney approvals, and helping ensure timely completion of monthly billing deadlines.
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• Prepare, edit, and format PowerPoint presentations and other clientfacing materials.
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• Coordinate travel arrangements, meeting logistics, and conference registrations as needed.
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• Communicate professionally with clients, lenders, title companies, governmental agencies, opposing counsel, and other third parties.
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• Assist attorneys, paralegals, and colleagues with additional projects and responsibilities as needed.
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Qualifications Required

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• Minimum of three (3) years of recent experience supporting attorneys in a transactional, corporate, finance, or commercial real estate practice.
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• Exceptional organizational skills and attention to detail.
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• Excellent proofreading, written communication, and verbal communication skills.
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• Strong ability to manage multiple priorities and deadlines in a fastpaced environment.
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• Ability to exercise sound judgment, maintain confidentiality, and work independently.
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• Proficiency in Microsoft Office Suite, particularly Microsoft Word, Outlook, Excel, and PowerPoint.
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• Strong interpersonal skills and ability to build effective working relationships with attorneys, staff, clients, and third parties.
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Requirements added by the job poster

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• 3 plus years of Legal Services experience
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Additional Note

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Position Requirements

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• 4 plus years of legal assistant experience preferred.
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• Experience supporting attorneys in commercial real estate law.
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• Salary range: $65,000 to $95,000, depending on experience.
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• $65,000 range for candidates with 2 to 3 years of experience.
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• Up to $95,000 for candidates with paralegal level experience.
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Key Responsibilities

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• Conduct conflict checks.
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• Open new matters and manage matter files.
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• Handle billing related tasks.
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• Maintain and organize legal documents and files.
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• Provide administrative and legal support to attorneys.
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