Accounting Specialist

Job Description

Job Description

Accounting Specialist

Company: Local Trades Union
Job Type: Full-Time
Schedule: Monday–Friday, with occasional overtime
Work Location: On-site — No remote work
Pay: $22.00–$30.00 per hour, depending on experience, qualifications, and demonstrated ability

About the Position

We are seeking an experienced, dependable, and detail-oriented Accounting Specialist to join our team. The ideal candidate will have a minimum of 3–4 years of accounting or bookkeeping experience, with a strong background in accounts payable, ACH payments, payroll, data entry, financial recordkeeping, and general accounting functions.

This position will also assist with financial reporting, expense approvals, LM-2 reporting, tax preparation for a non-profit organization, meeting preparation, and other administrative responsibilities. The successful candidate must be comfortable working independently, handling confidential financial information, meeting deadlines, and maintaining a high level of accuracy.

QuickBooks certification is preferred, and experience with QuickBooks Desktop is strongly preferred.

Responsibilities

• Manage and maintain accounts payable
• Process invoices and verify appropriate documentation and approvals
• Process ACH payments, checks, and other electronic payments
• Assist with payroll processing and maintain accurate payroll records
• Perform accurate and timely financial data entry
• Maintain accurate financial records and documentation
• Reconcile bank accounts and other financial accounts
• Process and record deposits and other financial transactions
• Maintain vendor records and communicate with vendors regarding invoices and payments
• Review and process expense requests and assist with expense approvals
• Prepare financial reports, spreadsheets, and other accounting reports
• Assist with monthly, quarterly, and year-end accounting procedures
• Assist the accountant with preparation of LM-2 reports and related financial reporting
• Maintain records and documentation necessary for LM-2 reporting, audits, and tax preparation
• Assist with preparation of financial information and documentation for annual tax filings
• Assist with required tax filings and reporting for a non-profit organization
• Work with outside accountants, auditors, financial institutions, and vendors as necessary
• Prepare meeting agendas, minutes, and related documentation
• Maintain organized and accurate accounting and organizational records
• Assist with budgeting and financial planning
• Maintain confidentiality of financial, payroll, employee, and member information
• Assist management and the Executive Board with financial information and reports as needed
• Perform other accounting and administrative duties as assigned

Qualifications

• Minimum of 3–4 years of accounting, bookkeeping, or related experience required
• Strong experience with accounts payable and invoice processing
• Experience processing ACH payments required
• Payroll processing experience required
• Experience with financial reporting and account reconciliation
• Experience preparing financial information for tax filings
• Familiarity with LM-2 reporting preferred
• Experience with non-profit tax preparation preferred
• QuickBooks certification preferred
• Experience with QuickBooks Desktop strongly preferred
• Strong Microsoft Excel skills
• Knowledge of accounting principles and practices
• Experience reviewing and processing expense approvals
• Experience preparing meeting agendas and minutes preferred
• Strong data entry and computer skills
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to manage multiple priorities and meet deadlines
• Ability to work independently and exercise good judgment
• Ability to handle confidential information with discretion
• Strong written and verbal communication skills
• Experience working in a non-profit or membership-based organization is a plus

Compensation & Benefits

• $22.00–$30.00 per hour, depending on experience, qualifications, and demonstrated ability
• 120-day probationary period
• After successful completion of the probationary period, employees are eligible for:
• • Company-provided medical benefits, including health, dental, vision, and prescription coverage
  • Company-provided Family coverage
  • Employer retirement contribution of 12.5% of gross wages
  • Voluntary 401(k) and/or Roth contributions
  • Paid holidays
  • Paid PTO

Why Join Our Team?

If you have strong accounting experience, take pride in accuracy, and are looking for a stable, long-term position with competitive pay and an excellent benefits package, we encourage you to apply.

This position offers an opportunity to take an active role in the financial and administrative operations of a local trades union while working with a professional team and receiving a competitive benefits package.

Apply today to join our team.