Construction Administrative Assistant

Job Description

Job Description

Ready to Grow Your Career with a Team That Builds More Than Landscapes?

At Gothic Landscape, we don’t just create exceptional outdoor spaces, we build lasting relationships, strong teams, and careers with purpose. Our culture is rooted in extraordinary service, collaboration, and a commitment to doing great work together.

As the nation’s largest family-owned and operated landscaping company, we continue to grow because of the people behind our success. If you’re organized, driven, and thrive in a fast-paced environment where no two days look the same, this could be the opportunity you’ve been looking for.

*This specific role supports our Production, Grading, and Pavers departments.

Position Overview: The Operations Administrator provides administrative and operational support to our Customer Service and Production teams by coordinating work orders, tracking project documentation, and helping ensure day-to-day operations run efficiently and accurately.

This role is ideal for someone who is highly organized, detail-oriented, and thrives in a fast-paced environment with multiple priorities and deadlines.

Key Responsibilities

• Schedule and accept work orders for the Customer Service division
• Answer calls from builders regarding warranty dates and work order scheduling
• Track multiple logs in Excel and generate maps for turnovers
• Monitor AWA numbers, approval dates, and purchase order receipt and billing status
• Generate proposals for additional work
• Submit completed AWA documentation and purchase orders to Accounts Receivable while maintaining accurate logs for monthly financial reporting
• Communicate with clients regarding outstanding purchase orders
• Prepare electronic correspondence, reports, and other written communications
• Perform filing, photocopying, emailing, and additional clerical duties as needed
• Assist with additional projects and administrative tasks as assigned

What You Bring

• Bilingual Spanish is highly preferred
• Strong computer proficiency, particularly in Microsoft Excel
• Excellent organizational skills and attention to detail
• Ability to adapt quickly in a fast-paced work environment while managing competing priorities and deadlines
• Willingness and ability to learn internal systems and software, including:
  • LSJMS (Landscape Scheduling and Job Management System)
  • On-Screen Takeoff (OST)

Schedule, Compensation & Benefits

• Monday – Friday | 6:30 AM – 3:30 PM
• Pay Range: $20-$21/Hour
• Medical, Dental, Vision, and FSA
• 401(k) & Life Insurance
• 9 Paid Holidays/Year
• Paid Vacation & Paid Sick Time

Why Join Gothic Landscape?

At Gothic Landscape, we believe your success is our success. We are proud to foster a collaborative environment where team members are supported, valued, and encouraged to grow. The only thing missing is YOU . Apply today and grow with us.

Gothic Landscape is an Equal Opportunity Employer!