Administrative Assistant

Job Description

Job Description

Las Vegas, NV / Full-time / On-site (Possible Hybrid)

Position Summary

Global C2 Integrations Technologies is seeking a dependable and highly organized Administrative Assistant to provide direct administrative and coordination support to program leadership and functional teams supporting an international Command, Control, Communications, and Intelligence (C3i) modernization program.

The Administrative Assistant plays a critical role in ensuring smooth day-to-day program operations by managing schedules, coordinating meetings, preparing documentation packages, supporting travel logistics, and maintaining organized records. This position requires discretion, attention to detail, and the ability to operate in a fast-paced, high-visibility Government contracting environment. This position is contingent upon contract award.

Responsibilities:

• Provide direct administrative support to Program Manager and senior staff
• Manage calendars, schedule meetings, and coordinate conference calls and virtual meetings
• Prepare and distribute meeting agendas, presentation materials, and meeting minutes
• Track action items and follow up with team members to ensure timely completion
• Coordinate domestic and international travel arrangements, including itineraries and documentation support
• Assist with preparation and formatting of reports, briefings, and program documentation
• Maintain organized electronic and hardcopy filing systems
• Support onboarding coordination for new personnel (access paperwork, documentation tracking, etc.)
• Assist with procurement documentation routing and administrative tracking
• Coordinate visitor access requests and site visit logistics
• Support program reviews, design reviews, and Government meetings through logistical coordination
• Maintain confidentiality when handling sensitive program information

Requirements:

• Strong organizational and time-management skills
• Ability to manage multiple priorities in a structured program environment
• Professional communication skills (written and verbal)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience preparing professional briefing materials and meeting documentation
• Ability to handle sensitive information with discretion
• Strong attention to detail and document accuracy
• Ability to work independently while supporting cross-functional teams
• Familiarity with Government contracting environments preferred
• Experience coordinating travel and meeting logistics

Qualifications:

• High school diploma required; Associate's or Bachelor's degree preferred
• 3+ years of administrative experience in a professional office environment
• Experience supporting DoD or Government programs preferred
• U.S. citizenship required

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to climb, bend, stretch, walk, sit use hands to handle or feel; frequently use fingers to type; talk and hear; occasionally stand, kneel, stoop, crouch, bend, twist or reach out; may require lifting or moving 10 lbs.; frequently required to reach with hands and arms. Vision requirements for this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT: Work environment will have moderate noise when working in an office environment.

ADDITIONAL INFORMATION:

Equal Opportunity Employer - The Company does not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

All applicants must be able to perform the essential functions of the position, including corresponding core job requirements, with or without reasonable accommodation. Reasonable accommodation may be made to enable individuals with disabilities (and others in accordance with applicable law) to perform the essential functions of the job, consistent with applicable laws and Company policy.

Job Type: Full-time contract

This position is contingent upon contract award.

Please email inquiries to: View email address on ziprecruiter.com