Associate Director of Bows Athletic Club & Stewardship

Job Description

Job Description

About the University of Hawai’i Foundation:

The University of Hawaiʻi Foundation was established in 1955 to encourage private support for the University of Hawaiʻi. Today it is the central fundraising organization for the UH System and is contracted by the Board of Regents to be the sole provider of fundraising and alumni services. In addition to fundraising, the Foundation manages more than 7000 gift accounts for the benefit of the university and its students.

The UH Foundation is a private, institutionally related corporation designated as a 501(c)(3) organization by the Internal Revenue Service. It is a legally separate entity from the University of Hawaiʻi, the UH Alumni Association, and all other UH affiliates. However, the UH Foundation works closely with these organizations, as well as with others in the community, exclusively for the benefit of the university.

Our Vision

To inspire giving and partnership with the University of Hawaiʻi by fostering UH pride and passion among donors, alumni and the community.

Our Mission

To unite donors' passions with the University of Hawaiʻi's aspirations by raising philanthropic support and managing private investments to benefit UH, the people of Hawaiʻi and our future generations.

Our Values

Our values shape our relationships and guide our thinking and actions. By living our values, we build trust with our fellow employees, our donors, the university and the broader community.

Position Summary: 

The Associate Director of ‘Bows Athletics Club and Stewardship, UH Mānoa Athletics (Associate Director) is a key member of the University of Hawai‘i Foundation (UHF) Development Team, focused on developing, coordinating, and implementing the ‘Bows Athletics Club program, supporting the University of Hawai‘i at Mānoa (UHM) Athletics department. The Associate Director will provide support to the UHM Athletics Development team in matters that directly involve the University of Hawai‘i (UH) and UHF Leadership. 

Based at the University of Hawai‘i at Mānoa Campus, the Associate Director may need to visit areas of the University campus, as well as locations in and around O‘ahu. The Associate Director may need to work weekends or evenings and may exceed a 40-hour work week to fulfill the demands of the position. The Associate Director must be able and willing to travel interisland or nationally upon request.

Reports to:

• Director of Development and NIL, UH Mānoa Athletics

Duties & Responsibilities: 

• ‘Bows Athletics Club and Stewardship (100%)
  

Responsibilities:

• Serve as a liaison between UHF and UHM Athletics Department to develop, coordinate and implement the ‘Bows Athletics Club Giving Society.
• Build and actively manage a stewardship portfolio of UHM Athletics donors, with a focus on annual gifts of $100 through $9,999. The Associate Director is expected to engage with donors that ultimately lead to major gifts solicitations. 
• Build, manage and strengthen relationships and communications with donors, alumni and UHM Athletics Leadership to advance UHM Athletics initiatives and outreach.
• Coordinate and oversee regular communication, donor strategy, and outreach for those in the ‘Bows Athletics Club giving society, including but not limited to, status maintenance and stewardship.
• Work with the UHM Athletics Development Team on events such as key fundraisers, community and alumni gatherings, and gameday experiences.
• Collaborate with UHM Athletics to align activities with departmental goals and campaigns.
• Collaborate and support fundraising efforts by identifying opportunities, cultivating prospects, and assisting with donor stewardship as requested by UHF.
• Track stewardship metrics, develop and prepare reports on participation, fundraising outcomes, and program effectiveness.
• Manage a calendar of program events and coordinate logistics, travel, and appearances for coaches or student-athletes, while ensuring strategic alignment with UHM Athletics initiatives.
• Ensure accuracy and maintenance of the Foundation database records with changes or additions to contact information, enter contact reports, and follow up on inquiries.
• Gather, assemble and refine material and data required for correspondence, memorandums, reports, or other documents.
• Establish and maintain effective working relationships with a broad constituency inside and outside UHF and the UH System. Represent UHF in a positive manner internally, to UH, and to the community.
• Communicate in writing and/or verbally with high profile internal and external contingents, including UH and UHF leadership, alumni, donors, and supporters.
• Regularly deal with diverse matters requiring a broad knowledge of the Foundation’s organizational operations and policies necessary to ensure appropriate decision-making protocols are followed.
• Regularly work with information of a sensitive, highly confidential and strategic nature. 
• Support additional UHF UHM Athletics fundraising special events functions as assigned.
• Perform a wide variety of special project work.

Job Qualifications: 

• Bachelor’s degree required.
• A minimum of three to five years of progressive experience in non-profit organizations, especially in alumni, development, education, or membership settings, is preferred.
• Must possess a valid driver’s license or have a reliable and acceptable alternative means of transportation to perform the duties of the position. A background check, including a driving record review where applicable, is required upon offer of employment.
  

Essential Functions:

• Ability to sit at a desk and use a computer for extended periods of time.
• Occasional standing, walking, bending, reaching, and lifting of light office items up to 25 lbs.
• Ability to operate general office equipment such as a computer, printer, photocopier, scanner, phone system, etc.
• Hand-eye coordination and manual dexterity to use office equipment and handle paperwork.
• Visual acuity to read printed and electronic documents and computer screens.
• Ability to communicate verbally and in writing so others will understand.
• Hearing and speaking abilities for in-person, phone, and video conversations.
  

Benefits:

UHF voluntarily pays 100% of the following –

• 10% 403(b) contributions after 7 months of employment. This is automatic and NOT dependent on the employee making any contributions. PLUS, ALL contributions are 100% immediately vested! 
  
• Term life insurance
  
• AD&D insurance
  
• Short term disability insurance
  
• Long term disability insurance
  
• Tuition reimbursement after 1 year of employment
  
• Employee assistance program
  
• Generous PTO and paid holidays

UHF voluntarily provides the following in which the company and employees share the cost – 

• Health, Prescription, Dental, and Vision Insurance
  
• Free parking after 5 years of service

Other benefits available for employees to purchase –

• Medical Flexible Spending Account
  
• Dependent Care Flexible Spending Account
  
• Insurance coverages for spouse and/or children
  
• Critical care insurance
  
• Legal insurance
  
• Pet insurance