Shipping & Receiving Coordinator

Job Description

Job Description

BASIC FUNCTIONS

Prepare all incoming and outgoing shipments to customers and vendors. This individual has the responsibility and authority to carry out assigned tasks.

SPECIFIC DUTIES

• Ensures Shipping and Receiving Department has capacity and capability to meet the needs of the business
• Prepares shipments for postal or commercial conveyance; determines most economical and efficient shipping method; selects appropriate shipping container; packs items to ensure safe delivery.
• Prepares bills of lading; checks items to be shipped against picking tickets to ascertain that quantities, destination, and routing are correct.
• Receives and unloads incoming materials and compares information to receiving reports to verify priority; may process return shipments from customers.
• Packages, labels, insure, and/or logs inventory which is shipped or received.
• Inspects shipments for damages or defects; records discrepancies or damages and notifies supervisor and/or purchasing personnel.
• Initiate and follow Carrier Transit Claims from submission to conclusion.  
• Package items for safe delivery to customers.
• Check for special customer requirements for shipping.
• Organize materials in shipping area.
• Perform/Assist with receipt of incoming shipments.
• Update Chemtrec portal with SDS documentation  
• Assist accounting with shipping invoices. Be able to pack and ship hazmat materials, including Haz Shipper software.
• Comply with all requirements of the environmental management system.
• Delegate workload to shipping/receiving associates.
• Work with shipping company drivers on any changes to pick up times.
• Communicate with internal departments on any open issues in a timely manner.
• Order materials needed for the shipping department, 
• Routinely interface with global trades manager to ensure international shipment conformance.
• Training S&R department on procedures and ensuring the teams skill competencies are able to support the business. 
• Maintains shipping paperwork. (Boxed/Scanned)  
• Participate in S&R performance reviews
• Schedule work hours for employees to ensure coverage and reduce OT.

• Adhere to Safety Manual requirements for Supervisor/Manager 
• Ensuring Shipping and Receiving is audit ready at all times.

• Inform Director of Logistics of all work stoppages so that he can perform root cause analysis.
• Maintain and contribute to a positive environment in the shipping department.  

STANDARD REQUIREMENTS

Comply with all requirements of International Standard ISO9001 and ISO27001, NIST 800-171, CMMC – Cyber Security and Informational Data Security Requirements.  Aerospace Management System Standards AS9100, AS9120, IDEA-QMS-9090, ASA-100 and supporting construct standards AS6081, IDEA-STD-1010, AC7402-CAAP, CCAP-101, FAA AC00-56, ANSI/ESD S20.20.  All employees shall commit and comply with the requirements of AS5553 for Counterfeit Electrical, Electronic and Electromechanical (EEE) Parts – Avoidance, Detection, Mitigation and Disposition practices. 

METRICS AND MEASURABLES

• Daily/Weekly/Monthly Chemtrec fillings 
• Daily inbound and outbound freight Report
• Daily Drop off and Pickup Time Scheduling
• Hazmat Shipment Compliance
• Freight Shipment OTD
• QT Training of S&R new hires completed in 90 days
• QT Training records current for shipping and receiving team members

EDUCATION / EXPERIENCE / COMPENTECY 

• High School Diploma
• 2-4 years of relevant experience in related field(s)
• Ability to pay attention to great detail.
• Prior knowledge of shipping/receiving techniques.
• Proven/ demonstrated ability to lead a team.