Senior Payroll Manager

Job Description Job Description Senior Payroll Manager The Opportunity: Impact & Strategy As our Senior Payroll Manager, you won't just process checks—you will be the strategic architect of payroll operations for a dynamic workforce of 500+ employees. Reporting directly to the Chief Financial Officer, you will serve as the company's ultimate subject matter expert. In this role, you will work in close, high-visibility partnership with HR, Finance, and Operations to audit practices, optimize our ADP Workforce Now platform, and safeguard labor compliance across a thriving multi-site business. What You Will Do (Key Responsibilities) Lead Full-Cycle Payroll: Direct and optimize bi-weekly payroll operations for 500+ multi-state employees. Master Compliance & Audits: Oversee multi-state tax filings, reconciliations, year-end processing, and lead internal/external payroll audits. Protect the Bottom Line: Proactively review, audit, and process meal/rest period premium payments and labor compliance metrics to mitigate risk. Drive Business Intelligence: Generate, analyze, and deliver critical payroll and labor reports directly to senior leadership to guide corporate decision-making. Cross-Functional Partnership: Collaborate deeply with Human Resources to seamlessly sync onboarding, terminations, leaves of absence, and benefits administration. What You Bring (Qualifications) Proven Expertise: 7+ years of progressive payroll experience, with a track record of managing systems for 500+ employees. Platform Command: Advanced proficiency in ADP Workforce Now and Microsoft Excel is strictly required. Bilingual Skills: Fluency in both Spanish and English (written and verbal) to effectively support our diverse workforce. Regulatory Mastery: Deep, authoritative knowledge of multi-state wage and hour laws, garnishments, payroll tax regulations, and labor compliance. Collaboration Mindset: A proactive, detail-oriented professional who thrives alongside HR and Finance in a fast-paced environment. Physical Requirements Ability to lift up to 25 pounds regularly and unassisted. Ability to respond quickly to sounds and move safely within corporate or site environments (including confined spaces, uneven terrain, or climbing ladders if visiting locations). Position Logistics Department: Payroll Operations Classification: Exempt (Full-Time) Reporting To: Chief Financial Officer (CFO) Supervisory: No direct reports initially (Strategic Individual Contributor) Why Urth Caffé? Founded in 1989 as the USA’s very first heirloom and organic coffee company, Urth Caffé is a celebrated, growing brand with a bright future. We believe that our success starts with our people. We are looking for a visionary financial leader to join our family, take ownership of our payroll ecosystem, and support our continued expansion. Urth Caffé is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants with criminal histories will be considered in a manner consistent with legal requirements. Company Description Be Part of Something Special For over 35 years, Urth Caffé has been committed to serving heirloom organic coffee, fine teas, healthy cuisine, and handcrafted desserts while fostering a culture built on quality, teamwork, and excellence. We believe our people are the heart of our success and are dedicated to helping every team member grow personally and professionally. Whether you're beginning your career in hospitality or looking to take the next step, Urth Caffé offers the opportunity to learn, develop your skills, and build a rewarding career with a company that values hard work, integrity, and exceptional guest service. Join our team and grow with us! Company Description Be Part of Something Special For over 35 years, Urth Caffé has been committed to serving heirloom organic coffee, fine teas, healthy cuisine, and handcrafted desserts while fostering a culture built on quality, teamwork, and excellence. We believe our people are the heart of our success and are dedicated to helping every team member grow personally and professionally. Whether you're beginning your career in hospitality or looking to take the next step, Urth Caffé offers the opportunity to learn, develop your skills, and build a rewarding career with a company that values hard work, integrity, and exceptional guest service. Join our team and grow with us! Urth Caffé Inc