Office Services Assistant

Nicolaides Fink Thorpe Michaelides Sullivan LLP is seeking an Office Services Assistant with one to three years of administrative experience to join our growing San Francisco office. The Office Services Assistant provides essential administrative, reception, and project support for the San Francisco office, the California Office Services team, and the Firm’s Conflicts Team. This role is ideal for a detail‑oriented, tech‑savvy professional who thrives in a dynamic environment and enjoys supporting a variety of operational and administrative functions. This role is fully on-site, 8:30am-5:00pm Monday through Friday. This is an exceptional opportunity to join a dynamic, stimulating, collaborative, and highly dedicated work environment built on collegiality and respect. The firm provides benefits plans, including medical, dental, vision, life, short-term and long-term disability. Employees are also eligible to enroll in the 401(K) Profit Sharing Plan, which includes employer contributions. The anticipated salary range for this position is based on a 37.5-hour/week schedule as well as experience; the hourly rate will be $32-$36/hour, commensurate with experience, with potential for annual performance-based raises and discretionary bonuses. Primary Responsibilities Administrative & Document Support Produce, edit, and format documents in MS Word, Excel, and PowerPoint Save, organize, and rename documents within shared drives Provide overflow administrative support across Legal and Business Professional teams Financial & Billing Support Prepare and submit expense reports and vendor invoices using SurePoint Assist with accounting and billing coordination, including appeals, billing requests, deadlines, and expense tracking Project & Operational Support Support multi‑month projects and cross‑team initiatives as needed Assist the Conflicts Team with data entry and creation of conflict‑check materials Maintain the California MCLE database and prepare MCLE forms upon request Event & Office Coordination Coordinate office events, including technical setup, food orders, calendaring, and RSVP management Maintain general office organization: stock snacks and beverages, manage office supply inventory, and ensure kitchen upkeep Submit building maintenance requests as needed Reception & Visitor Services Manage visitor scheduling with building security Accept, log, and distribute deliveries Retrieve, sort, and process incoming mail Partner Administrative Support Assist with travel arrangements, reimbursements, and related administrative tasks Other Duties Perform additional responsibilities as assigned to support office operations and team needs Qualifications Strong technology skills and proficiency in Microsoft Office and Adobe Acrobat Pro SurePoint and NetDocs experience preferred Exceptional attention to detail and strong proofing abilities Excellent written and verbal communication skills Ability to work collaboratively within a team environment Strong organizational skills with the ability to manage multiple assignments under time pressure Demonstrated initiative and follow‑through on projects Ability to adapt quickly to changing priorities and manage time effectively in order to meet important deadlines Education & Experience 1-3 years of prior professional services office experience, with law firm experience strongly preferred #J-18808-Ljbffr