Administrative Coordinator

Job Description

Job Description We are looking for an Administrative Coordinator to join a motor freight forwarding organization in St. Cloud, Minnesota. This Long-term Contract opportunity is ideal for someone who excels in administrative support, billing activities, and accurate record handling in a fast-paced office setting. The person in this role will help keep invoicing, reporting, and cross-department communication organized and on schedule.

Responsibilities:
• Enter billing and operational information into company records with a high level of accuracy.
• Review and process invoices promptly to support timely payment and documentation activities.
• Resolve billing discrepancies by updating records and completing necessary corrections.
• Prepare recurring and requested reports to support department tracking and decision-making.
• Coordinate with internal teams to gather information and ensure tasks are completed within expected timelines.
• Maintain organized documentation and correspondence related to billing and administrative processes.
• Support daily administrative functions that help the billing and pay department operate efficiently.• At least 2 years of experience in an administrative, billing, or coordinator position.
• Demonstrated ability to process invoices and manage data entry with strong accuracy.
• Proficiency in Microsoft Outlook, Microsoft Word, and Microsoft Excel.
• Experience creating and distributing ad hoc or routine reports.
• Strong written communication skills for clear email correspondence and internal coordination.
• Excellent attention to detail and the ability to identify and correct errors efficiently.
• Ability to work effectively with multiple departments in a deadline-driven environment.