Executive Administrative Assistant

Job TitleThis role will directly support Patient Progression and Home Care & Hospice, while additionally providing support to Quality, Legal, Managed Care and other functions as necessary. This will be on site, Monday through Friday.Executive & Schedule ManagementManages complex and dynamic executive calendars, aligning competing priorities and proactively anticipating needs to maximize time efficiencyCoordinates internal and external meetings, including preparation of materials, logistics, and follow-up actionsScreens, prioritizes, and responds to routine and sensitive communications on behalf of the executiveBoard & Governance SupportLeads end-to-end coordination of board and committee activities, including agenda development, meeting logistics, minutes, nominations processes, and ongoing governance trackingEnsures timely distribution of materials and maintains documentation consistent with compliance and organizational standardsOperational & Administrative CoordinationServes as a central coordination point across multiple departments and senior leaders, facilitating communication and workflow across clinical, managed care, compliance, and legal functionsSupports highly time-sensitive processes (e.g., contract routing and executive approvals), ensuring 24/7 responsiveness as neededDevelops and maintains systems that enhance administrative efficiency, organization, and information flowStakeholder & Relationship ManagementActs as a trusted partner and liaison between the executive and internal/external stakeholders, including physicians, legal counsel, managed care teams, and system leadershipMaintains strong working relationships across diverse functional areas to enable effective coordination and execution of prioritiesConfidentiality & DiscretionHandles highly confidential information with integrity and professionalism, exercising sound judgment in all interactions and decisionsJob RequirementsApplicable Experience: 3-5 years