Purchasing Administrative Assistant

Job Description

Job Description

Job Title: Purchasing Administrative Assistant Job Description

The Purchasing Administrative Assistant plays a vital role in supporting the purchasing department by creating and processing purchase orders and ensuring their distribution to the appropriate recipients. This is a contract role for approximately six months, focusing on administrative purchasing tasks rather than direct product buying. Depending on performance in these core duties, the position may expand to include some accounts payable responsibilities.

• Create accurate purchase orders in the SAP system and ensure they contain all required information.
• Send purchase orders to vendors, internal stakeholders, and other recipients in a timely manner.
• Support the purchasing department with administrative tasks related to purchase orders.
• Verify purchase order details for accuracy and consistency with manufacturing purchasing requirements.
• Maintain organized records of purchase orders and related documentation.
• Collaborate with team members in the purchasing department to ensure smooth processing of orders.
• Assist with accounts payable tasks as needed, depending on performance and departmental needs.
• Use SAP S/4Hana to enter, track, and update purchase orders.

• Experience with creating and processing purchase orders.
• Knowledge of manufacturing purchasing.
• Proficiency in SAP, with a strong preference for S/4Hana experience.

• Ability to verify purchase order accuracy and consistency.
• Strong organizational skills for maintaining records.
• Effective collaboration and communication skills within a team environment.

The role is located in the York Hub on campus, with working hours from Monday to Friday, 8:00am to 5:00pm. After full training, there is potential for the position to transition to a fully remote setup.

This is a Contract position based out of York, PA.

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in York,PA.

This position is anticipated to close on Aug 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.