EXECUTIVE ADMINISTRATIVE ASSISTANT (FULL TIME)

Executive Administrative Assistant

Location: University of Memphis

We are hiring immediately for a full time Executive Administrative Assistant position. Address: 499 University Street Suite 110, Memphis, TN 38152. Note: online applications accepted only.

Schedule: Full time schedule; Monday through Friday, 8:00 am to 4:00 pm. More details upon interview.

Requirement: Prior experience with hiring, I-9s, multitasking, and organization is required.

Pay Range: $25.00 per hour to $27.00 per hour.

Application Deadline: Applications are accepted ongoing until all openings are filled for this position. If an applicant is declined due to the position being filled, they may still be considered for future opportunities and are always welcome to reapply.

Join our campus team where you are valued and empowered to make a difference. Enjoy competitive wages, benefits, and perks like Instapay through the One @Work app. Our careers are filled with purpose and encourage learning, growth, and meaningful impact. Apply today!

Job Summary

This position will be responsible for processing forms, systems and procedures while ensuring collaboration and communication around stated objectives of the Operations Management team for HR and Finance. Focus on maintaining and enhancing the organization's standards by planning, implementing, and evaluating systems, policies, programs, and practices at the field location.

The ideal candidate will have excellent verbal communication skills, ability to adapt to handle fast-changing situations. The position also requires experience with technology, reasoning, and time-management skills. A team player with strong patience and demonstrated ability to work with a diverse group of people.

Responsibilities:

• Maintains the work structure by updating job requirements and job descriptions for all positions.
• Maintain and process all required employment documentation, including: Personnel Files, I 9's, W4 Tax Filing Status, Background Checks, Drug Screening, 8850 Forms, etc.
• Work directly with Management team on employee recognition and engagement, counseling, personal development plans, annual performance reviews, and stay interviews.
• Produce updates pertaining to training and communication for meetings.
• Prepares employees for assignments by establishing, developing and conducting orientation and training and compliance programs.
• Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; and maintaining records.
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Administers employee recognition programs, climate surveys and action plans and employee engagement.
• Heavy involvement in creating and delivering employee training including leading orientation classes.
• Responds to inquiries from the field regarding the claim filing process for work-related inquires.
• Tracks and research information for workers' compensation claims and invoices from medical providers.
• Maintain inventory levels for uniforms and monitor uniform purchasing.
• Count cash, prepare deposits, and enter information into the depository system. Make deposits.
• Learn POS system and able to facilitate a cashier training class as well as act as a cashier if needed.
• Operate within the Point of Sale system, input. Run weekly and monthly reports as they relate to your tasks.
• Answer phone calls and redirect as necessary.
• Assist in maintaining office equipment.
• Complete cash audits on all areas of service.
• Will learn the dining operations to understand how data ties to financial accountability.
• Assist with Quality Control Audits.
• Assist in operations as directed by General Manager/RDM.
• Assigned special accounting, HR and technology projects as needed.
• Other duties assigned by manager.
• No direct supervisory responsibilities.

Qualifications:

• Must have excellent stand–up delivery and facilitation skills that drive key learning outcomes and motivate application beyond the classroom.
• Must have excellent computer skills (Power Point, Excel, Word, Publisher). And ability to manage presentation equipment (overhead projector, LCD, VCR, audio speakers, etc.).
• Excellent interpersonal, verbal and written communication skills; Strong organizational and planning skills.
• This position will require a high degree of confidentiality.

The Benefits

We are always looking for ways to invest in our people both inside and outside of work to help them achieve their full potential. Both full-time and part-time associates are eligible for the following benefits:

• Opportunities for Training and Development
• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Maryland, Washington State, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

Because this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Any such periods during which you do not perform work on the Company's behalf may be unpaid and deemed a temporary layoff. However, depending on business needs, you may be required to work year-round, potentially at a different location during break periods. Business needs may vary from year to year.

Our Commitment to Diversity and Inclusion Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: