Legal Secretary /Administrative Assistant

Job Overview Goodwin’s Global Operations Team offers a unique opportunity to work with leading investors and entrepreneurs across life sciences, private equity, real estate, technology, and finance. As a Legal Secretary, you will deliver essential administrative and executive support to attorneys, paralegals, and business leaders in a fast‑paced, global environment. Responsibilities Manage complex calendars, arrange meetings, and coordinate travel for attorneys, paralegals, and business leaders. Oversee meeting logistics, including booking conference rooms, registering guests, securing equipment, and arranging catering services. Handle all communication modalities—calls, emails, and hard copy mail—ensuring timely and appropriate responses. Prepare and process expense reports and check requests with accurate documentation. Provide backup support to other secretaries, including absence coverage and overflow tasks. Proofread and edit legal documents, correspondence, memos, and other communications for accuracy and clarity. Assist in the preparation, management, and distribution of audit response letters and maintain organized client and administrative files in the firm’s electronic document management system. Open new client and/or matter numbers, maintain matter information, perform conflict checks, and prepare engagement letters for signing via DocuSign. Facilitate time entry for attorneys and paralegals, including input, review, edit, and release of time, and support billing processes such as tracking deadlines and circulating pre‑bills. Qualifications High school diploma/GED required; college degree preferred, but not required. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational skills with the ability to manage multiple tasks and projects simultaneously. Outstanding written and verbal communication skills, suitable for drafting legal documents and interacting with clients and colleagues. Strong commitment to confidentiality and discretion with client and firm data. Demonstrated initiative and continuous learning, with a proactive approach to improving processes and procedures. Analytical mindset capable of troubleshooting and prioritizing workloads effectively. Benefits Health, dental, and vision insurance Life and disability insurance Retirement & savings plan Emergency child and adult care backup Paid vacation, sick time off, and holidays Professional development and career advancement opportunities Employee recognition and reward programs Employee wellness and assistance programs Employee discounts and perks #J-18808-Ljbffr Goodwin Procter Boston