Project Coordinator - Power BI, SharePoint, & Process Improvement

Job Title: Project Coordinator – Power BI, SharePoint & Process Improvement

Job Location: New York, NY – Lower Manhattan (Initially onsite; potential hybrid eligibility after 2 months, subject to manager approval)

Contract Length: 12+ months, with likely extension

Pay Range: $36–$46/hr W2, depending on experience

Experience Level: Entry-Level / Early Career (0–3 years)

Work Schedule: 35 hours per week, 7 hours per day

Interview Process: 1st round via Microsoft Teams; 2nd round onsite in New York City

Position Overview

Our government client in New York City is seeking a detail-oriented and analytical Project Coordinator to support enterprise physical security projects, business process improvements, reporting, and operational initiatives.

This entry-level to early-career opportunity combines project coordination, Power BI reporting, SharePoint administration, Power Automate workflows, and business process analysis . The selected candidate will work closely with Security Project Managers and leadership to track project activities, analyze operational data, improve business processes, and prepare reports supporting management decisions.

Projects may involve physical security systems, technology deployments, remote monitoring, video analytics, and operational improvements.

The ideal candidate is organized, analytical, comfortable working with data, and capable of producing clear, professional business documentation.

This is a project coordination and business analysis position supporting physical security operations, not a hands-on cybersecurity engineering role.

Key Responsibilities

• Support Project Managers and leadership with project planning, scheduling, coordination, and execution.
• Maintain project schedules, Gantt charts, milestone trackers, action items, and progress reports.
• Track project deliverables, dependencies, risks, budgets, and outstanding issues.
• Develop and maintain Power BI dashboards , data visualizations, and operational performance reports.
• Collect, analyze, and interpret project data, KPIs, and operational metrics to identify trends and improvement opportunities.
• Utilize Microsoft SharePoint to organize project documentation, maintain records, and support team collaboration.
• Create and maintain automated workflows using Microsoft Power Automate to improve reporting, notifications, approvals, and administrative processes.
• Perform business process mapping, workflow analysis, and process improvement documentation.
• Utilize ARIS to support business process modeling, analysis, reporting, and documentation.
• Document current-state and future-state workflows, business requirements, task analyses, and scopes of work.
• Prepare executive-level presentations, project status reports, meeting minutes, and professional business correspondence.
• Coordinate with security operations, IT, construction, field teams, and external project stakeholders.
• Support physical security technology initiatives involving surveillance systems, remote monitoring, video analytics, and technology deployments.
• Identify project risks, operational inefficiencies, and opportunities for continuous improvement.
• Maintain accurate and organized project documentation while ensuring timely communication with stakeholders.

Required Qualifications

• 0–3 years of professional experience in project coordination, business analysis, operations support, reporting, or related functions.
• Hands-on proficiency with Microsoft Power BI, SharePoint, and Power Automate.
• Experience developing dashboards, analyzing data, and preparing business or operational reports.
• Knowledge of ARIS for business process modeling, analysis, and reporting.
• Experience with business process mapping, workflow documentation, and process improvement.
• Ability to maintain project schedules, track deliverables, and support project coordination activities.
• Strong analytical, organizational, and problem-solving skills.
• Excellent business writing abilities, including professional documentation, meeting minutes, project summaries, and presentations.
• Experience gathering business requirements and preparing process documentation or task analyses.
• Ability to analyze operational metrics and communicate actionable findings.
• Strong attention to detail and ability to manage multiple assignments and deadlines.
• Excellent verbal and written communication skills.
• Ability to collaborate effectively with technical and nontechnical stakeholders.
• Bachelor's degree in Business Administration, Information Technology, Project Management, Security Systems Management, or a related field, or an equivalent combination of education and experience.
• Ability to work onsite in Lower Manhattan, with potential hybrid eligibility after the initial 2 months.

Preferred Qualifications

• Experience supporting physical security projects, security operations, or technology implementation initiatives.
• Familiarity with project management methodologies, project controls, and Gantt charts.
• Experience preparing project requirements, scopes of work, workflow diagrams, and organizational charts.
• Ability to interpret construction drawings or technical project documentation.
• Knowledge of Crime Prevention Through Environmental Design (CPTED) and defense-in-depth security principles.
• Experience supporting surveillance systems, video analytics, remote monitoring, or security technology deployments.
• Familiarity with business process improvement and user experience design principles.
• Experience coordinating third-party applications, technology integrations, or system implementations.
• Previous experience within government, transportation, public infrastructure, or large operational organizations.
• PMP, Certified Security Project Manager (CSPM), or a comparable project management certification.

Why This Opportunity?

• Build your career supporting high-impact projects for a major New York City government organization.
• Gain hands-on experience with Power BI, SharePoint, Power Automate, and business process improvement .
• Work directly with Project Managers and senior leadership on meaningful operational initiatives.
• Develop valuable skills in project coordination, business analysis, executive reporting, and process optimization.
• Exposure to emerging physical security technologies, including remote monitoring and video analytics.
• 35-hour workweek with potential hybrid flexibility after the initial 2 months.
• Competitive compensation of $36–$46/hr W2 .
• Long-term 12+ month contract with strong potential for extension.

About Seneca Resources

Seneca Resources is a client-focused provider of Information Technology consulting services and workforce solutions for government and commercial organizations across the United States.

Our success is driven by a strong corporate culture that values collaboration, professional growth, and career development. We offer engaging work, competitive compensation, ongoing training, and opportunities for advancement. Seneca Resources is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace.