Marketing and Program Coordinator

Marketing and Program Coordinator

Hiring Department: College of Fine Arts

Position Open To: All Applicants

Weekly Scheduled Hours: 40

FLSA Status: Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Location: UT MAIN CAMPUS

The College of Fine Arts is the college of creativity at The University of Texas at Austin—a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.

Benefits package:

• 100% employer-paid basic medical coverage
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Other services and perks

This job description may not contain all assigned duties, responsibilities, or aspects of the job described. Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.

Purpose

Serves as the central coordinator for College of Fine Arts (COFA) Career Services, including management of communications, events, and administration.

Responsibilities

• Communications: Serves as Career Services' marketing and communications lead. Writes and disseminates digital content, including Career Services' biweekly newsletter and announcements. Designs Career Services print promotional materials, including digital signage, event posters, signage and student guides. Collaborates with other units and external partners on promoting programs and career opportunities to students. Designs and updates web/digital copy for COFA website (Drupal), Career Services website (Wordpress), and 12Twenty. Represents Career Services within COFA Communications, design and social media employee groups.
• Events Management: Organize and support events for Career Services (including College-wide events and special programs). Make room reservations, submit facilities requests, and provide logistical support as needed. Assist with programmatic communications.
• Administrative Support: Provide administrative support to the Director of Career Services, including budget tracking and allocation. Interacts with business office to perform due diligence on event budget reconciliation. Monitor and maintain office subscriptions. Build and maintain project planning, creating and updating workflows, and monitoring progress of projects. Performs other related duties as assigned.
• Relationship Management: Build and maintain relationships with internal and community stakeholders. This includes managing and operating the room reservation process for the communal spaces on level 1 of the Doty Fine Arts Building. Collaborate with affiliated departments in COFA Undergraduate Studies and the Kendra Scott Women's Entrepreneurship Leadership Institute. Engage with other parties on-campus and off-campus to execute joint ventures in professional development and local community impact and collaboration.
• Minor in Arts Management and Administration: Provide administrative support for the Minor in Arts Management and Administration. Managing instructional pieces.

Required Qualifications

• Bachelor's Degree and at least 3 years of program/project support experience.
• Demonstrated ability to prioritize, build strategic relationships, and effectively manage time and resources collaboratively.
• Intermediate to advanced working experience with Microsoft Office Suite (Excel, Outlook, PowerPoint, Teams).
• Basic working experience with social media platforms (Facebook, Instagram, LinkedIn, Twitter, and YouTube).
• A self-starter - ability to work efficiently and flexibly in a fast-paced environment with minimal guidance.
• Required Competencies:
• Initiative
• Effective Communications
• Managing Multiple Priorities
• Accuracy and Attention to Detail
• Teamwork
• Problem Solving
• Service Excellence

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience managing relationships and programs, engaging with stakeholders at all levels.
• Experience in vendor management and contract negotiation for small- to large-scale events.
• Graphic design experience
• Creative moderating/facilitating of decision-making group processes.
• Familiarity with not-for-profit arts organizations or public arts organizations such as museums, galleries, public arts programs, and performing arts centers.
• Knowledge of event-planning tools (Canva, Eventbrite, Mailchimp, and Zoom)

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provided a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

$55,000 - $61,000

Working Conditions

• 5 days a week in person for at least first 45 days. 1 day/week remote flexibility afterwards.
• Prolonged screen time
• Repetitive use of a keyboard at a workstation
• Use of manual dexterity.

Work Shift

Monday - Friday, 8am – 5pm, some evening and weekend support for events, as needed.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have