Administrative Paid Project Manager Hudson Scenic Studio Yonkers, NY US 10/21/2026

Hudson Scenic Studios is a creative fabrication partner for live entertainment, themed environments, and immersive experiences – combining world‑class craftsmanship with engineering innovation to transform ambitious ideas into extraordinary realities.

OPPORTUNITY BRIEF

As Hudson Scenic Studios continues to grow, we seek an ambitious and adaptable Project Manager with experience in theatrical scenery, themed entertainment, immersive activations, or complex custom fabrication to help transform bold creative visions into extraordinary real‑world experiences. Reporting to the Directors of Project Management and Production, the Project Manager guides projects from kickoff through fabrication, installation, and closeout. You will manage multiple concurrent projects that vary in scale, complexity, and schedule—from fast‑turn activations to large, highly detailed scenic environments. Because many of our builds are entirely custom, our work requires curiosity, flexibility, and a passion for solving problems that don’t yet have established solutions. To learn more about our work, please visit HudsonScenic.com. Success in this role depends on strong collaboration and clear communication. The Project Manager serves as a central point of coordination between clients, designers, vendors, and Hudson’s internal teams, maintaining alignment on scope, schedule, budget, and technical execution. In doing so, you will help translate creative vision into well‑executed physical work and ensure projects move seamlessly from concept through installation. Because our work is highly collaborative and hands‑on, this role is primarily based in person at our Yonkers, NY facilities. The position also requires the ability and willingness to travel, as Hudson Scenic Studios helps create once‑in‑a‑lifetime experiences for audiences around the world.

KEY RESPONSIBILITIES

Develop and maintain strong working relationships with clients, designers, technical supervisors, architects, vendors, and other project stakeholders; Serve as the primary client representative from kickoff through final delivery and project closeout; Provide project leadership to ensure work aligns with client design intent, technical requirements, and contractual obligations; and Guide projects through Hudson’s fabrication process while maintaining clear expectations around scope, schedule, and deliverables. Manage project financial performance, including revenue forecasting, gross margin, and cost control throughout the project lifecycle; Submit and manage change orders in coordination with clients and internal teams; Review project schedules, payment terms, and contract conditions in partnership with the Finance department; and Review and authorize purchase orders and subcontractor agreements as required. Technical Coordination & Fabrication Oversight Oversee multiple projects moving through the shop, ensuring fabrication progresses on schedule and within budget; Coordinate drawing reviews and key technical milestones with design and engineering teams; Partner with the Engineering department to integrate approved drawings into shop fabrication workflows; and Monitor quality control throughout engineering and fabrication to ensure work meets project specifications and Hudson standards. Production Planning & Resource Coordination Prepare and maintain fabrication schedules and project calendars to communicate milestones and delivery targets; Maintain labor projections and monitor shop resource allocation across assigned projects; and Ensure project materials are ordered in a timely manner and coordinate closely with vendors regarding deliveries and services; Coordinate project load‑out schedules while balancing client requirements with warehouse and trucking resources; and Collaborate with the Logistics Manager on chain motor packages, rigging installations, trucking coordination, and related project needs.

MUST‑HAVE QUALIFICATIONS

Bachelor’s degree (BS, BA, or BFA) in Theatre Design and Technology, Themed Entertainment Design or Engineering, Architecture, Construction Management, or a related field that combines technical, creative, and fabrication disciplines; Minimum 5 years of professional experience managing high‑end custom fabrication projects in theatrical scenery, themed attractions, experiential environments, public art, or similar industries; Demonstrated experience managing projects with budgets of $500K+, including responsibility for schedule, cost control, and successful delivery; Strong financial acumen, including the ability to evaluate estimates, track project costs, and manage budgets and forecasting throughout the project lifecycle; Proficiency with AutoCAD, Bluebeam, and Autodesk Inventor, with the ability to review drawings and coordinate technical documentation across teams; Working knowledge of Microsoft 365 (Outlook, Excel, Word, PowerPoint, SharePoint) for project communication and documentation; Excellent organizational, time management, and prioritization skills with the ability to manage multiple concurrent projects; Strong written and verbal communication skills, with confidence leading conversations with clients, designers, vendors, and internal teams; and Highly collaborative, relationship‑oriented working style with the ability to build trust across multidisciplinary teams.

PREFERRED QUALIFICATIONS

Experience successfully planning multi-disciplinary projects using Gantt chart software (e.g., Smartsheet, TeamGantt, etc.); and Prior hands‑on experience in one of Hudson’s trades: scenic carpentry, CNC, metal fabrication/machining/welding, lighting and electric, automation and motion control, high‑performance coatings, faux finishing, and/or scenic painting (including secondary education, internships, and/or apprenticeships).

COMPENSATION PACKAGE

This is a full‑time exempt position with an annual salary of $90,000 - $105,000, based on experience, knowledge, and skills. Hudson’s benefits package includes: Following 90 days of employment: Medical, dental, and vision coverage. Supplemental short- and long-term disability coverage. Following 6 months of employment: Participation in Hudson’s 401(k) plan with a generous employer match.

EQUAL EMPLOYMENT OPPORTUNITY

Hudson Scenic Studios believes extraordinary work happens when talented people are given the tools, trust, and environment to succeed. We bring together people with different backgrounds, perspectives, and experiences because we know this is essential to creatively solving problems that have never been solved before. As an equal opportunity employer, Hudson Scenic Studios is committed to fostering a diverse, inclusive, and collaborative workplace where great ideas can become extraordinary experiences. All qualified applicants will be considered for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by applicable federal, state, or local laws. #J-18808-Ljbffr Playbill, Inc.