Front Office Coordinator

Job Description

Job Description

JOB SUMMARY:

We are seeking a dependable, detail-oriented Front Desk & Administrative Coordinator to support daily office operations and assist with accounting and project administration functions. This role serves as the first point of contact for the office while also playing a key role in accounts payable, billing support, and general administrative processes. The ideal candidate is organized, proactive, and comfortable balancing customer-facing duties with financial and clerical responsibilities.

DUTIES AND RESPONSIBILITIES:

Front Desk & Office Administration

·       Answer incoming calls and route them appropriately

·       Greet customers, vendors, and team members in a professional manner

·       Manage incoming and outgoing mail

·       Maintain and order office supplies

·       Perform electronic filing and document organization

·       Complete general clerical and administrative tasks

·       Assist with light data entry as needed

Project & Administrative Support

·       Book projects and enter job change orders into our accounting system

·       Submit required compliance documentation through online portals

·       Assist with bi-weekly review of employee timesheets for accuracy

Banking & Cash Handling

·       Deposit checks using a remote scanner

·       Monitor bank accounts daily and approve flagged/exception items

·       Upload Positive Pay files to our bank

Accounts Payable & Financial Processing

·       Monitor AP email inbox and route or respond to inquiries

·       Enter and process vendor invoices

·       Process weekly check runs

·       Print one-off/manual checks as needed

·       Review vendor statements and resolve discrepancies

·       Complete credit applications and new vendor setup forms

Accounts Receivable & Collections Support

·       Inquire about outstanding invoices and assist with collections efforts

SKILLS AND ABILITIES:

·       Proficiency in Excel and working with PDFs

·       Strong organizational skills and attention to detail

·       Clear and professional written and verbal communication

·       Team-oriented with a willingness to assist others

·       Positive, “can-do” attitude

·       Ability to work independently and manage multiple priorities

·       Self-motivated with strong follow-through

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

·       This position is non-remote, in person, office work environment at our Renton location. Consistent typing and spending much of your time sitting at a desk or computer. Small repetitive motion with mouse and keyboard are required. 

Work Environment

·       Fast-paced office environment with a mix of customer interaction and detail-oriented tasks

·       Requires ability to shift between front desk responsibilities and accounting support throughout the day

COMPENSATION AND BENEFITS

·       Annual base salary ranges from $45,000-$55,000 depending on experience

·       Additional information about our benefits

POSITION TYPE AND HOURS

·       Full-time

·       Monday – Friday 8am – 5pm

CREDENTIALS AND EXPERIENCE

·       High School Diploma

·       Computer experience

·       1-year clerical experience

·       Ability to type, use a 10 key and a mouse

·       Prior experience in administrative, front desk, or accounting support roles preferred