Hybrid HR Onboarding & Operations Coordinator

At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal’s survey of the nation’s largest law firms. Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long‑term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our HR Coordinator position in our White Plains, NY Office. This position offers a flexible, hybrid working arrangement. The Position The HR Coordinator is responsible for assisting with the pre‑onboarding process from the offer letter stage through onboarding. The coordinator will manage employee documents and HRIS profiles ensuring documents and Bar information are properly uploaded and maintained. Key Responsibilities Process new hire announcements Generate Employee onboarding accounts and documents Send all new hire materials including offer letters, conflicts, background check, benefits documents, and onboarding materials Provide firm support regarding policy, process and HRIS issues to the Firm Manage documents and employee files Handle verifications of employment and unemployment claims Process team invoices Assist in the rolling out of new HR policies and procedures Process AMEX card applications and cancelations Ensure compliance and grant access to Bank of America matters Provide employee Help support Track Summer and Future hires that happen throughout the year Verify and update employee Bar information in the system Special projects as assigned by Manager Knowledge of HRIS and ATS systems Qualifications 1-2 years HR or other office experience preferred Bachelor’s degree or equivalent experience working in HR Operations Experience with HRIS Programs Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full‑time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $55,000 - $60,000 USD Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Equal Employment Opportunity Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicant's race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Accessibility Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Privacy California Residents may review our CCPA notice for applicants and employees here. #J-18808-Ljbffr Wilson Elser