Legal Services Coordinator

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Job Title: Legal Services Coordinator Department: Health System Shared Services | Office of Legal Affairs The Office of Legal Affairs, under the direction of the Senior Vice President and General Counsel, provides legal representation and advice to the University and all of its constituent parts, including the Board of Trustees, the President, Provost, faculty and academic departments, the Office of Student Life, Human Resources, Advancement, Athletics, Public Safety, Business and Finance, and the Wexner Medical Center among many others. As one of the largest universities in the nation, Ohio State is a multifaceted institution, with a sophisticated and leading-edge legal practice that touches nearly every area of law, including litigation, labor and employment, public contracting, real estate and construction, intellectual property, research and technology transfer, business transactions, taxation and benefits, administrative law, health care law, public safety and criminal law matters, federal and state constitutional and public law issues, and more. The Legal Services Coordinator in the Office of Legal Affairs provides high-level administrative and legal support to in-house counsel in a fast-paced, confidential, and deadline-driven environment. This role is responsible for managing complex attorney calendars; coordinating meetings, conference calls, and travel; and ensuring efficient day-to-day operations of assigned legal functions. The coordinator plays a key role in preparing, editing, and formatting a wide range of confidential legal documents, including contracts, reports, correspondence, and court-related materials, while ensuring accuracy, timeliness, and compliance with legal standards. The position also involves tracking deadlines, managing docketed items, and proactively following up with internal and external stakeholders to support timely completion of work. In addition, this role is responsible for maintaining organized physical and electronic files within document and case management systems; providing front-line office support by greeting visitors, responding to inquiries, and handling communications; and assisting with financial and operational processes such as invoice processing, settlements, and travel coordination in accordance with university policies. This position requires the ability to manage a high volume of varied and complex tasks with minimal supervision, exercise sound judgment, maintain strict confidentiality, and work both independently and collaboratively. A strong attention to detail, excellent organizational skills, and a proactive approach to prioritization and problem-solving are essential to success in this role. Required Qualifications: High school diploma or GED. One (1) year of relevant experience in customer service or communications, including researching, analyzing & interpreting information. Experience in budgeting. Desired Qualifications: Two to four (2-4) years of relevant experience. Experience in a legal setting and knowledge of legal terminology, procedures and formats; excellent computer and proof-reading skills. Function: Legal and Compliance Sub-function: Legal Services Career Band: Individual Contributor - Technical Career Level: T2 Experienced Additional Information: The Target Hiring Range for this position is $20.24 to $26.44 per hour. Ohio State will not sponsor applicants for work visas for this position. Location: Gateway C (0863) Position Type: Regular Scheduled Hours: 40 Shift: First Shift Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions. The university is an equal opportunity employer, including veterans and disability. At Ohio State, you’ll find work that inspires you. We offer roles and growth opportunities in countless fields and specialties — including a job that’s right for you. Ohio State benefits give you options to take care of what matters most to you — and opportunities to make adjustments as your life and needs change, including: • Medical, dental and vision coverage, with Ohio State paying a significant portion of the cost. • Paid time off, including sick and vacation time and 11 holidays. • State retirement plan or an alternative retirement plan, both with generous employer contributions. As Buckeyes, we accomplish more together. No matter your role, you’ll be part of creating what people need now: pathways to education, research and health care. Working at Ohio State means you’re part of a team with a strong sense of community and an unwavering commitment to excellence — and, of course, incomparable Buckeye spirit. We bring out the best in people, help each other succeed and learn together. By joining Ohio State, you become part of a top-20 public university with one of America’s leading academic health centers. We’re a team of dedicated colleagues with access to boundless resources that support you. Review the Frequently Asked Questions for details on using Workday and submitting your application.