Staff Accountant

Job Description

Job Description

We are seeking an experienced Staff Accountant to join a growing investment and development firm specializing in retail, industrial, and mixed-use real estate assets. The company operates across the full real estate lifecycle, including acquisitions, development, construction, asset management, and disposition.

Reporting directly to the Accounting Manager, the Staff Accountant is responsible for managing day-to-day accounting operations, accounts payable and receivable functions, procurement processes, project cost oversight, and financial reporting for multiple entities. Partnered closely with executive leadership, project managers, and operational teams to ensure accurate financial reporting, compliance with internal controls, effective budget management, and timely transaction processing. Plays a key role in supporting construction and development projects by monitoring expenditures, maintaining procurement controls, and ensuring project spending remained aligned with approved budgets and organizational objectives.

The ideal candidate is a hands-on accounting professional with strong technical accounting skills, construction and real estate experience, and the ability to build scalable processes within a growing organization. This position will play a critical role in maintaining general ledger integrity, overseeing job cost accounting, supporting consolidated reporting, and preparing financial information for external tax and audit partners.

Requirements

Accounting & Financial Operations

• Managed full-cycle accounts payable and accounts receivable activities for multiple operating entities within a shared services environment.

• Reviewed and processed vendor invoices, customer billings, employee expense reports, and other financial transactions while ensuring accuracy and compliance with company policies.

• Prepared and posted journal entries, accruals, reclassifications, and intercompany transactions to maintain accurate financial records.

• Performed monthly reconciliations of bank accounts, credit cards, prepaid expenses, accruals, fixed assets, and intercompany balances.

• Provided general ledger coding and accounting support for multiple operating entities to ensure accurate financial reporting and proper expense allocation.
• Assisted with month-end and year-end close activities, including account analysis, variance explanations, and preparation of supporting schedules.

Procurement & Accounts Payable Management

• Managed procurement-related accounting activities, including reviewing purchase requests, purchase orders, invoices, and payment approvals.

• Converted approved purchase orders into vendor invoices while verifying supporting documentation, project allocations, and budget compliance.

• Reviewed invoice coding for accuracy and ensured expenditures were properly allocated to projects, departments, and legal entities.

• Initiated and managed vendor payments through Ramp and other payment platforms while maintaining strong internal controls and approval workflows.

• Maintained organized procurement and payment records to support audits, financial reporting, and compliance requirements.

Construction & Development Accounting

• Partnered with construction and development teams to monitor project expenditures and ensure costs were properly recorded and allocated.

• Reviewed subcontractor invoices, vendor billings, change orders, and project-related expenditures for compliance with contractual agreements and approved budgets.

• Assisted with project cost tracking, commitment reporting, and budget monitoring for active construction and development projects.

• Collaborated with project managers and operational leaders to investigate budget variances, resolve coding discrepancies, and improve financial visibility.

• Ensured construction teams adhered to purchasing procedures, authorization requirements, and established internal controls.

• Monitored project spending against approved budgets and funding limitations, proactively identifying potential overruns and financial risks.

Financial Reporting & Budget Management

• Assisted in preparing monthly financial statements, budget-to-actual analyses, cash flow reports, and management reporting packages.

• Participated in monthly financial review meetings with operational and project leadership to discuss financial performance and spending trends.

• Supported budgeting and forecasting processes by providing detailed expenditure analysis and project cost information.

• Prepared recurring reports related to purchasing activity, accounts payable aging, project expenditures, vendor performance, and entity financial results.

Vendor & Stakeholder Relations

• Developed and maintained strong working relationships with vendors, subcontractors, project teams, and business leaders across multiple operating entities.

• Served as a liaison between accounting, construction operations, development teams, and executive leadership to facilitate efficient transaction processing and issue resolution.

• Communicated regularly with department leaders regarding invoice approvals, payment status, project spending, and financial reporting requirements.

Process Improvement & Internal Controls

• Supported continuous improvement initiatives to enhance accounting processes, procurement workflows, and financial reporting efficiency.

• Evaluated and strengthened internal controls surrounding purchasing, invoice approvals, project expenditures, and cash disbursement activities.

• Assisted with implementation and optimization of accounting, expense management, and procurement systems to improve operational effectiveness.

• Maintained compliance with company policies, accounting standards, and audit requirements across all supported entities.

Qualifications

• Bachelor’s degree in Accounting, Business Administration Finance, or a related field.
• 2 - 3 years of experience in purchasing, procurement, or supply chain management, preferably in construction or an academic setting.
• Understanding of procurement procedures, healthcare regulations, and inventory management.
• Familiarity with purchasing software and tools is preferred.
• Strong time management and organizational skills.
• Detailed-oriented with the ability to handle multiple tasks simultaneously.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite and procurement software.

Benefits

Medical, Dental, Vision, Prescription, Basic Life Insurance, Long Term Disability and supplemental benefits (Voluntary Life AD&D, Spouse Life Insurance, Child Life Insurance).