Program Assistant

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What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role

Responsible for processing emergency financial funding requests to eligible grant program participants. Monitors fund usage and prepares reports on an as-needed basis. This is a grant funded position. Continued employment is contingent upon grant funding.

What a day of a Program Assistant looks like:

Processes electronic payments and check requests for student needs using the College’s Workday system.

Tracks and reports on expended funds to ensure accurate reporting in a timely manner.

Assists with records keeping including tracking funding, expenses, and related departmental records. Includes development and use of a spreadsheet program.

Maintains accurate records of all fund disbursements, including justification, student information, and funding amounts.

Ensures that all fund disbursements and community resource requests comply with college policies and relevant guidelines.

Reviews invoices for accuracy. Responds to vendor inquiries about payment. Ensures checks and other electronic payments are processed in a timely manner.

Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of College or campus policy and procedures.

Interacts with students both within and outside the instructional, student or academic setting in a professional and ethical manner.

Provides information to the public, students, and staff regarding programs and services of a department, campus, or College.

Performs other job-related duties as assigned.

We’d love to hear from you if you have the following:

Education and Experience:

High school diploma or GED

One year of related experience

Knowledge of:

Microsoft Office Professional or similar application

Family Educational Rights and Privacy Act (FERPA)

Health Insurance Portability and Accountability Act (HIPAA)

Skilled in:

Attention to detail while maintaining effective time and task management

Understanding and applying rules, regulations, policies and procedures

Maintaining data in applicable federal and state financial systems

Ability to:

Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service

Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public

Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness

Licenses, Registration, Certifications, or Special Requirements:

Regular physical attendance required

Preferred, but not a must:

Education and Experience:

Knowledge of:

Bookkeeping and/or Accounting principles

Grant compliance requirements

Skilled in:

Working with a diverse student population

Work Environment and Physical Demand:

Lift, carry, push, pull, install or remove objects weighing 20 to 49 pounds

Reach and grasp objects

Stoop, bend, kneel, crouch, or crawl

Stand for extended periods of time

Use of video display terminal

Use of manual dexterity and fine motor skills

Communicate information orally and in writing

Receive and understand information through oral and written communication

Proofread and check documents for accuracy

Operate motor vehicle

Work a fluctuating work schedule

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

The minimum base pay for this position starts at $16.51/ hr, however, the offer may vary based on the candidate’s education and experience.

Wait, there is more!

Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.

Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.

Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.

Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.

Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.

Professional Development: Leadership programs, professional learning workshops, and more.

Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.

READY TO APPLY? Here's your application preparation!

Please review the following information to apply for a position at Palm Beach State College:

Carefully review the minimum qualifications advertised for the available position, as only applicants meeting the minimum requirements will be considered.

Background Check/ Drug Screen may be required based on the specific requirements of the position for which the application is being submitted. Employment is contingent upon passing a drug test and completing a criminal background investigation.

An essential goal of the Office of Human Resources is to respond to all applicants once a selection is made. Please take notice of the position closing date advertised. Whenever positions are filled, the Office of Human Resources responds to all applicants who have submitted applications.

The College conducts its employment activity within the State of Florida except for occasional brief and temporary pre-approved periods related to college travel.

Application Deadline

This position will close on August 9, 2026 at 11:59pm