Executive Administrative Assistant

Executive Administrative Assistant | Washington, DC

Downtown Washington, DC | Occasional Travel May be Required

Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting executive leadership? A leading national labor organization is seeking an experienced Executive Administrative Assistant to join our team and play a critical role in supporting our national office operations. The ideal candidate is a proactive self-starter who can work independently, prioritize effectively, and maintain the highest level of confidentiality.

Salary: $90,000.00-110,000.00 DOE

Status: In-office to start, possible hybrid when fully trained

***LOCAL CANDIDATES ONLY**

What You'll Do

As a key member of our organization, you will provide executive-level administrative support while helping ensure the smooth and efficient operation of our national headquarters. Responsibilities include:

• Managing communications with executive officers, staff, board members, affiliates, and vendors
• Coordinating local and national meetings, conferences, and special events
• Planning meeting logistics, preparing materials, and supporting attendee communications
• Maintaining office records, including confidential files, with a focus on compliance and efficiency
• Assisting with invoice reconciliation, expense reporting, bill payments, and financial recordkeeping
• Supporting HR and administrative compliance processes
• Serving as liaison with vendors, IT support, property management, and service providers to resolve operational issues
• Managing office supplies, inventory, records retention, and incoming phone inquiries

What We're Looking For

Qualifications:

• 5+ years of Executive Administrative Assistant experience
• Bachelor's degree preferred (or equivalent experience)
• Advanced proficiency with Microsoft 365, SharePoint, and related office technologies
• Strong written, verbal, and proofreading skills
• Experience maintaining membership, administrative, and accounting records
• Exceptional organizational and multitasking abilities
• Professional presence with outstanding interpersonal skills and ability to maintain strict confidentiality.
• Strong understanding of the labor industry is preferred
• Experience coordinating meetings, conferences, and executive communications
• Knowledge of the labor movement or labor organizations is a plus

Why Join Us?

This is more than an administrative role. It's an opportunity to contribute to a mission-driven national organization while building a long-term career.

We offer:

• Competitive salary
• Excellent benefits package
• Professional growth opportunities
• A collaborative and supportive work environment
• The opportunity to shape and expand your role over time

If you're a resourceful professional who enjoys solving problems, supporting leaders, and making an impact, we'd love to hear from you.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us: Palmer is an award-winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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