Practice Assistant - Real Estate

Holland & Knight seeks a Practice Assistant to support a team of lawyers in Dallas or Austin. Responsibilities Communicate effectively and professionally with clients, lawyers, and co-workers via email, telephone and in person. Answer telephone, provide responses to routine questions, and route calls to appropriate lawyer or staff member; arrange conference calls and greet clients. Create, draft, format, edit, proofread and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional. Schedule domestic and foreign travel through the firm’s travel system (flights, hotels, car rentals). Prepare, organize, and process reimbursements, invoices, and check requests in a timely manner. Collect and prepare information for conflict checks, open new client matters, draft engagement letters, scope letters, and other required documents; provide guidance to lawyers to ensure proper completion. Learn client‑specific billing guidelines or restrictions and consistently apply them to client invoices to ensure compliance and cost‑effective practices. Open, prioritize, and distribute mail (paper and electronic), coordinate mailings, deliveries, copying, scanning and printing as appropriate. Enter and manage work requests from lawyers in the firm’s workflow tool and complete them according to deadlines. Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents. Identify and coordinate services provided by administrative departments (office services, IT Help Desk, document services, accounting, billing, records). Perform file maintenance, including saving documents to the document management system. Assist lawyers with time entry, billing, and collection as needed. Operate independently ensuring accurate and timely completion of assignments, including complex tasks requiring high‑level production. Produce a high volume of work assignments accurately and on time. Perform clerical duties for non‑legal departments as needed. Complete special projects and duties as assigned. Required Skills Advanced knowledge of Microsoft Office Suite and Adobe. Experience with document management systems. Experience with electronic signature software programs. Proficiency in core legal administrative assistant functions and advanced technical and communications skills. Ability to thrive in a fast‑paced environment and coordinate multiple competing tasks. Superb attention to detail, grammar and punctuation; clear, professional writing with excellent proofing skills. Strong work ethic, commitment to confidentiality, and ability to work independently with little supervision. Effective interpersonal and communication skills; ability to collaborate well with others. Qualifications & Education Bachelor’s degree and 4–5 years of experience supporting lawyers and paralegals with administrative or client‑related tasks preferred. Physical Requirements Ability to sit or stand for extended periods. Moderate to advanced keyboard usage. Ability to lift and carry up to thirty pounds. Benefits Comprehensive medical (PPO and HDHPs), dental and vision plans covering domestic partners. Life and AD&D insurance; short and long‑term disability insurance. Tax‑advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care. Health advocacy services; behavioral health and counseling resources for all family members. 401(k) with profit‑sharing. Backup dependent care; senior care planning support. Paid holidays and other paid time off, including paid leave for new parents. Equal Opportunity Employer Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law. Applicants requiring accommodations during the process should contact View email address on click.appcast.io. Location: Dallas, TX or Austin, TX. #J-18808-Ljbffr