Conference Event Planner II

Conference Event Planner II Onsite (hybrid) Pay - $48/hr based on experience Key Responsibilities: Lead and coordinate planning efforts for Tier 2/3 & regional congresses by partnering with planners, business partners, and vendors to ensure smooth execution and alignment with team goals Partner with planners to coordinate and streamline key processes across U.S. based congresses, including registration communications, asset and budget management, and data entry. Manage the congress allocation process with departmental points of contact and vendors using an internally bespoke platform. Lead development and maintenance of core team resources, including planning frameworks, playbooks, roadshow materials, congress overview slide decks, and best practices documentation, to support consistent, high-quality execution. Support the adoption and integration of new tools and technologies (including AI solutions) to improve team efficiency. Monitor and track deliverables, deadlines, and congress budgets, proactively identifying and resolving operational gaps, including invoice follow-up. Upload and maintain inventory of structural and graphic assets. Serve as a point of contact for operational questions and as a connector between planners and other functions. Provides post-event analysis, including event metrics May provide training to other groups/departments on functional policies/processes Minimum Experience: 3+ years of related experience and a BS or BA degree Certified Meeting Professional (CMP), Certified Tradeshow Marketer (CTSM) or equivalent certification is preferred. Experience in biotech or pharmaceuticals industry preferred. Ideal Candidate Profile: Experience with congress, event or project coordination, and a willingness to learn new tools and systems. Strong organizational and project management skills, with an eye for process improvement. Collaborative, service-oriented mindset; able to build relationships and communicate clearly at all levels. Comfort with ambiguity and the ability to translate big-picture goals into actionable plans. Influences without authority to build consensus and drive outcomes across highly matrixed teams through effective collaboration and information sharing. Adapts quickly to change, embracing new information and challenges with a fail-forward, continuous improvement mindset. #J-18808-Ljbffr