Accounting and Operations Associate

Accountant And Operations AssociateVetPowered, LLC, named Veteran Owned Small Business of the Year in the United States is a rapidly growing San Diego based corporation specializing in manufacturing, welding, fabrication, machinery repair and customized training under private and US Government contracts. VetPowered is seeking an experienced Accountant and Operations Associate to support the Company's accounting, purchasing, manufacturing operations, government-contract, and quality-system activities. This position is responsible for maintaining accurate, complete, and timely accounting records while providing hands-on support for day-to-day business operations.Primary Objective: Maintain the accuracy and integrity of the Company's accounting records while providing reliable financial, purchasing, operational, government-contract, and AS9100D recordkeeping support.Essential Responsibilities:Process and maintain accurate accounting transactions, including accounts payable, accounts receivable, expenses, purchasing transactions, and general ledger activity.Review vendor invoices against purchase orders, receiving records, quotations, and other supporting documentation.Investigate and resolve discrepancies between purchase orders, invoices, receipts, receiving records, and accounting records.Assist with monthly, quarterly, and year-end financial close activities.Perform account reconciliations and research unusual or unresolved transactions.Maintain accurate work-in-process (WIP), inventory, and job-costing records.Support customer invoicing and accounts receivable follow-up.Review employee expense reports and company credit-card transactions for accuracy, appropriate business purpose, and required supporting documentation.Maintain accurate vendor and customer master records.Prepare financial reports, schedules, reconciliations, and management reports as assigned.Maintain organized, complete, and audit-ready accounting documentation.Identify accounting errors, data-entry discrepancies, and process weaknesses and coordinate corrective action.Maintain the confidentiality and security of financial, employee, customer, and Company information.Purchasing & Supplier Coordination:Prepare, issue, and maintain purchase orders in accordance with Company procedures and applicable customer or contractual requirements.Coordinate with suppliers regarding quotations, purchase orders, delivery commitments, invoices, certifications, and other required documentation.Monitor open purchase orders and supplier commitments and communicate potential delays or issues to affected personnel.Follow up with suppliers regarding overdue materials, outside processing, special processes, and other purchased services.Investigate and resolve supplier pricing, quantity, delivery, and documentation discrepancies.Maintain accurate purchasing and supplier records.Coordinate with Manufacturing and Operations regarding material and outside-processing requirements.Track supplier-related costs, commitments, and outstanding requirements associated with customer jobs.Evaluate purchasing and supplier issues, recommend practical solutions, and escalate significant issues when appropriate.Manufacturing & Operations Support:Provide financial and administrative support to Manufacturing and Operations personnel.Track material purchases, outside processing, subcontracted services, and other job-related costs.Maintain accurate job, work-order, production, receiving, and related administrative records.Review operational documentation for completeness and consistency with accounting and purchasing records.Support receiving, shipping, and inventory documentation as needed.Monitor operational deadlines and outstanding administrative requirements.Maintain accurate information within the Company's ERP, accounting, and business-management systems.Investigate discrepancies between accounting, purchasing, inventory, production, receiving, and job records and coordinate resolution.Prepare operational reports and data summaries for management.Identify opportunities to improve administrative and information-flow processes.Government Contract & Aerospace Customer Support:Maintain records associated with U.S. Government and prime-contractor purchase orders.Review purchase orders and supporting documentation for applicable contractual requirements, customer requirements, and flow-downs.Track government-contract documentation, customer requirements, and related administrative obligations.Maintain accurate and traceable records supporting government and aerospace customer transactions.Maintain documentation associated with DPAS-rated orders when applicable.Support internal recordkeeping related to government contracting and customer-specific requirements.Identify and escalate potential contractual, purchasing, documentation, or compliance issues to management.AS9100D & Quality Recordkeeping:Maintain and organize records supporting the Company's AS9100D Quality Management System.Ensure assigned quality records are complete, accurate, legible, properly controlled, and readily retrievable.Maintain records in accordance with applicable document-control and record-retention requirements.Maintain objective evidence related to purchasing, supplier controls, production, inspection, and other applicable processes.Maintain purchasing and supplier documentation necessary to demonstrate conformity with applicable quality requirements.Support internal, customer, and third-party audits by locating, organizing, and providing required records.Support Quality and Operations personnel with records associated with corrective actions, supplier performance, purchasing, and other quality-system activities.Protect the integrity, traceability, and confidentiality of controlled and customer-sensitive records.Additional Duties and Responsibilities:Provide administrative support for Human Resources activities, including employee records and related documentation.Support administration of the Company's vehicle fleet, including registrations, insurance documentation, renewals, and vehicle issuance/return records.Support administration of the Company's commercial insurance and workers' compensation programs, including recordkeeping, renewal preparation, and insurance-audit documentation.Serve as a backup to the Service Dispatcher as needed, including customer communication, service scheduling, recordkeeping, and invoicing support.Perform other duties and responsibilities as assigned in support of departmental and Company objectives.Qualifications Required:Minimum of five (5) years of relevant professional experience in accounting, finance, purchasing, operations, or a related business function.Demonstrated experience processing and maintaining accounting transactions.Working knowledge of fundamental accounting principles and practices.Strong Microsoft Excel skills, including the ability to organize, analyze, reconcile, and present financial and operational data.Experience using accounting software, preferably QuickBooks Online, and/or ERP, MRP, or other business-management systems.Strong attention to detail and demonstrated commitment to accuracy.Strong organizational and time-management skills.Ability to independently manage multiple priorities and meet deadlines.Strong written and verbal communication skills.Demonstrated ability to investigate discrepancies, identify root causes, evaluate options, and follow issues through resolution.Ability to exercise sound judgment and appropriately escalate matters requiring management involvement.Ability to maintain confidentiality of sensitive financial, employee, customer, government, and Company information.High school diploma or equivalent.Preferred:Bachelor's degree in Accounting, Finance, Business Administration, Operations, or a related field.Experience in aerospace, defense, machining, manufacturing, or another highly regulated industry.Manufacturing accounting experience, including WIP, inventory, job costing, or production-related accounting.Experience with ERP/MRP systems used in a manufacturing environment.Experience supporting U.S. Government contracts or government customers.Familiarity with AS9100D or ISO 9001 Quality Management Systems.Experience with supplier management and outside processing.Familiarity with purchase-order flow-downs and DPAS requirements.Experience supporting customer, internal, or third-party audits.Experience working with controlled, proprietary, export-controlled, or customer-sensitive information.Core Competencies:Accounting Accuracy Maintains a high level of accuracy and completeness in all financial transactions and supporting documentation.Attention to Detail Identifies discrepancies, missing information, and inconsistencies VetPowered