RECEPTIONIST

Job Description Job Description

Essential Functions: Provide front desk support, greet and assist visitors, answer telephone calls, and basic administrative support as needed.

Responsibilities:
Answers telephone and gives information to callers, takes messages, or transfers calls to appropriate individuals.
Opens incoming mail and routes mail to appropriate individuals.
Schedules appointments, maintains calendar and coordinates conferences and meetings.
Maintains general files, files correspondence, and other records.
Utilizes office equipment, copier, facsimile, makes copies of correspondence and other printed matter
Arranges travel schedules and reservations
Greets and welcomes visitors, determines nature of business, and handles routine inquiries and directs them to the appropriate person
Compiles and maintains lists and records electronically and manually
Mails newsletters, promotional material, or other information
Orders and dispenses office supplies
Interacts with all levels of staff, directors, managers, employees.
Handles special projects as assigned.

Education / Skills / Work Experience Required:

High school diploma required; post-secondary schooling in related field preferred.
Excellent customer service skills required
Effective communication and interpersonal skills required
Knowledge of computer with Microsoft Office, Word, Excel, Power Point, & Outlook
Knowledge of the English language including the meaning and spelling rules of composition and grammar
Bilingual preferred
Valid Driver’s License is required.

Monday to Friday
PT - 12:30 pm to 4:30 pm
FT - 8:00 am to 4:30 pm