Project Assistant

Innovative Mechanical & Design (IMD), a Legence company IMD is a full-service heating, cooling, plumbing and repair company offering comprehensive turnkey solutions. Our experienced team aspires to build, design, and create the resolutions you need using intelligent, creative methods that both meet and exceed industry standards. Together, we collaborate on each project to offer a “think out of the box approach” to solutions because we believe in assisting our clients with options and quality consultations. IMD, a Legence Company, is looking for a Project Assistant who would be responsible for assisting in the planning and coordination activities concerned with the construction and maintenance of structures, facilities, and systems as they relate to our mechanical work. Tasks are to be accomplished within well-defined procedural time limits, with occasional non-routine work involved. Oversee document control and ensure open communication with Project Manager on a daily basis. Essential Functions High School diploma and 3-5 years construction work experience. Manage multiple projects at various stages simultaneously. Prioritize appropriately with good time management skills. Process contracts and subcontracts. Schedule meetings and prep meeting documents. File electronically using alpha & numeric systems. Proficient with various office equipment, including; copiers, postage machines, scanners and computers. Advanced understanding of MS 365 to perform clerical tasks. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsibilities/Duties Process Subcontract from GC/Owner Complete Contract Review Checklist with PM. W-9, Bonds, Insurance-Yearout (GL, WC); request Builder’s Risk from GC OCIP documents, as needed. IMD signature routing; signed contract to GC. Submit Job Application for job #. Subcontracts to IMD subcontractors Generate and Issue Subcontract; process signature routing; issue executed: o ConsensusDocs 750 (trade) or 420 (A/E) o Subcontract Package Letter o Subcontract Attachments, including GC Flow-Down New Vendor Request Set Up Form Subcontracts Checklist Assist PM and Foreman with subcontractor work coordination. Permits o Submit applications for State, County, City permits. Meetings: PM Weekly: review projects’ status and logs/checklists with PM. Project Life Cycle: Turnover, Rollout, Productivity, Kickoff, 30%, 60%, Closeout Schedule and print meeting documents. Submittals-Work with Submittal Coordinator. Maintain project folder documents to show current Digital Bucket links Logs/Reports Drawings-enter drawings in Timberline and generate logs COR and RFI-review logs and notify PM with issues. Issues/Resolutions-review with PM weekly for updates and enter on Log. Manpower Job Comments-review with PM on Mondays; enter on sheet. Project Guidelines-update weekly, verify items with PM, if unsure. Purchasing Large Equipment ordered by Submittal Coordinator via POs/POCOs. o If SC unable to do (out of office and is urgent), PA to assist. Rough Material ordered by Foreman/PM via Material Request form. o If Foreman unable to do (out of office and is urgent), PA to assist. Miscellaneous items to be ordered by PM/Foreman/PA via POs/POCOs Receipt/Index PO’s PA tracks order to delivery. RFIs Request from PM/Foreman, generate in Timberline; issue to GC/Owner, track for response. Process revisions and final; issue to Foreman, PM and Detailers. CORs Take-off from Estimating, generate in Timberline, PM review, issue to GC. Notify subs, if cost impact; process revisions; track until CO received. COs Cross-check CO with COR values; enter in Timberline; PM sign, send to GC. Receive executed (track until received), save in project file, notify PM. Closeout Assist with document closeout. Miscellaneous Phone back-up for PMs (out of office). Pay Range: $23.00 - $28.00. This role is also eligible for an annual performance‑based bonus. Bonus eligibility and payout are determined by role, individual performance, and company performance, and are not guaranteed. About Legence Legence ( (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients. Benefits Overview Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave Financial Benefits: 401(k) retirement savings plan Reasonable Accommodations If you need assistance or accommodations during the application or interview process, please contact us at View email address on click.appcast.io or your dedicated recruiter with the job title and requisition number. Employment Eligibility Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position. Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law #J-18808-Ljbffr IMD