Sales & Marketing Administrative Assistant

Sales & Marketing Administrative Assistant

The role of the Sales & Marketing Administrative Assistant is to provide administrative support to the Executive Assistant to President & CEO, while additionally supporting the Sales & Marketing Department in the execution of a diverse range of initiatives. This will include miscellaneous tasks that occur on a daily basis.

Primary Responsibility: Administrative support to the Executive Assistant to President & CEO

• Provide back-up for Executive Assistant to President & CEO for various and diverse tasks.
• Promptly and effectively follow-up on potential media and speaking engagement opportunities for the President & CEO. Evaluate and recommend the ones that align with corporate initiatives.
• Coordination, vetting, planning, preparation, and communication (internal/external) of selected speaking engagements
• Actively support and contribute to key organizational committees, with a focus on the Bigelow Tea Community Challenge, as well as all other donations activities

Coordination of trade shows, sales /marketing meetings, sustainability events, sampling events, tea education, and competitive tea tastings

• Lead and contribute to the coordination of all aspects of trade shows, conferences, meetings and events. This includes assisting in the financial management including budget creation and monitoring expenses
• Coordinate sampling and tea education events (internal or external)
• Coordinate competitive product tastings and capture findings
• Assist in the coordination of sample packing for tea education events as directed by R&D managers
• Assist in the coordination of Sustainability events as directed by Corporate Responsibility manager

Experiential Marketing Support

• Campus Rep. program lead
• Manage & coordinate all aspects of the campus rep program this includes managing budget, aligning school locations with the strategic marketing & sales markets, recruiting & screening perspective reps, coordinating annual Fairfield educational days, supplying reps with promotional collateral, working with reps on their school events, recapping the year-end results for the management team and summarizing/optimizing effectiveness of the program.
• Other experiential support as needed.

Lead and support identified promotional materials/collateral

• Responsible for managing and sourcing select promotional materials
• Includes managing budgets, inventory, as well as providing recommendations for new ideas, etc.

Additional Administrative support may include:

• Manage and maintain the appearance of key conf. rooms, third floor kitchenette, and product display areas within Fairfield facility
• Management of office supplies for the Fairfield location
• Sweepstakes fulfillment as needed
• Coupon execution as needed
• Display shipper process administration

Member of the Ergonomics committee, Fairfield Green Team, and Bigelow Tea Community Challenge Committee

Other Sales & Marketing administrative tasks that may arise

Skills Required

• Flexibility and fluidity in handling the miscellaneous tasks and requests that arise on a daily basis
• Excellent verbal and written communication skills is essential
• Excellent interpersonal skills and the ability to work well with all levels of management, staff, and external stakeholders
• Event planning and coordination
• Demonstrates creativity in marketing communications to engage internal or external audiences
• Ability to be adaptable to various competing demands and demonstrate the highest level of service and response
• Ability to quickly understand and adapt to corporate initiatives and culture
• Ability to handle confidential information with discretion
• Technically-savvy, working knowledge of MS Office applications (Word, Excel, PowerPoint, Outlook)
• Maintains professionalism when navigating challenges and changing priorities

Education and/or Experience

• College graduate with a degree in Business Administration, Marketing and/or Communication preferred
• Experience as an Event Planner, Marketing Coordinator, Executive Support a plus
• 7+ years relevant experience

Travel Requirements

• 5%

Qualifications

Preferred: Bachelors or better in Communication or related field.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.