Contracts Administrator

Job Description

Job Description

Robert Half has partnered with an established and growing company serving highly regulated industries with products that support mission-critical work. They are looking to hire a Contracts Administrator as part of a strategic move to bring agreement management under their own roof. That means this is a unique opportunity to step into a newly created role, make an immediate impact, and help shape how this function operates going forward. They’re looking for someone who is organized, collaborative, business-minded, and comfortable managing a high volume of agreements with precision and professionalism to serve clients both internally and externally around contract administration.

This person will become the go-to resource for the coordination, organization, and administration of a wide range of business agreements. You’ll work closely with teams across the organization to help ensure documents move efficiently from request through signature and beyond.

Responsibilities will include:

• Overseeing agreements from initial request through final execution and storage
• Coordinating document flow among internal teams such as sales, finance, operations, leadership, and legal support
• Preparing standard contract documents using approved forms and internal guidance
• Managing edits, version tracking, and status updates throughout the review process
• Monitoring important dates, renewal windows, notice periods, and other key obligations
• Maintaining a reliable and organized system for document retention and retrieval
• Summarizing key business terms for internal stakeholders when needed
• Flagging unusual or higher-risk language for appropriate review
• Supporting third-party agreement administration, including supplier documentation and confidentiality agreements
• Helping improve templates, internal processes, reporting, and overall workflow efficiency
• Assisting with documentation requests tied to audits, security reviews, and regulatory needs

You’ll join a stable, well-regarded organization with a meaningful product offering, strong cross-functional exposure, and the opportunity to put your stamp on a newly created function. This is an excellent role for someone who enjoys both structure and strategy. If interested, please send your resume to tracy.kaszuba at roberthalf or email it to Tracy Kaszuba on LinkedIn.

What they’re looking for

• Several years of experience in contract coordination, agreement administration, legal operations, or a related function
• Experience handling business-facing agreements in a fast-paced environment
• Strong organizational skills and a sharp eye for detail
• Excellent written and verbal communication skills
• Ability to manage multiple deadlines and keep stakeholders aligned
• Comfort working across departments and balancing competing priorities
• Experience using contract tracking tools, workflow systems, or document management platforms
• Experience working in an otherwise regulated environment
• Familiarity with common commercial agreement types and supporting documentation
• Exposure to privacy, data protection, security, or compliance-related terms
• A mindset focused on continuous improvement and operational excellence

The right person for this role is…

• Calm under pressure
• Highly dependable
• Naturally process-oriented
• Comfortable owning the details
• Proactive about follow-up
• Excited by the idea of building something new internally