Accountant

Accountant Position

It shall be the policy of the St. Charles Parish School Board that no person shall, on the basis of race, color, national origin, sex, age, disability, religion or veteran status be denied the benefits of, or be subject to, discrimination in regard to employment, retention, promotion, transfer, or dismissal in any educational program or activity under the jurisdiction of the Board.

Title: Accountant

Qualifications: Bachelor's Degree in accounting. Have 3-5 years in governmental accounting experience. Have a significant understanding of accounting functions including accounts payable, general ledger maintenance, purchasing and payroll.

Reports To: Business Manager

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employee(s) within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employee(s) to this job.

Performance Responsibility

1.0 Operational Duties

1.1 Prepare and post adjusting journal entries with references necessary to track a transaction (including its source) to provide a complete and accurate record of financial transactions for the school district.

1.2 Analyzes supporting documentation from outside sources and reconciles the information with the general ledger.

1.3 Assists auditors for the purpose of providing supporting documentation and/or information on internal processes that is required for audit.

1.4 Provides guidance or technical direction to accounting, bookkeeping or clerical personnel in the department and in the school district; addresses employee operational issues.

1.5 Examines School Board records and record-keeping procedures; communicates with representatives of other departments to identify areas where training in accounting procedures is needed; develops, presents, and assists in implementation of financial accounting policies and procedures.

1.6 Design and produce various special and routine reports when needed by other co-workers or departments.

1.7 Assist in the year-end closing process, including preparing, documenting, and posting year-end close adjusting journal entries.

Addendum 10/2026 1.8 Collaborate with the other members of the Business office to ensure accurate and efficient financial operations. 1.9 Prepares timely bank and investment reconciliations, including the initiation of transfers where appropriate. 1.10 Prepare accurate and timely financial reports for grant funding agencies and internal stakeholders. 1.11 Track grant budgets and ensure alignment with the budget allocation to prevent overspending. 1.12 Monitor and review grant reporting to ensure compliance with funding agency requirements and internal policies. 1.13 Prepare and submit grant reports and requests to funding agencies and track deadlines. 1.14 Prepare for and assist with grant audits. 1.15 Work closely with grant administrators and program staff to understand grant requirements, and to ensure accurate and timely reporting and submissions. 1.16 Prepare the yearly Schedule of Expenditures of Federal Awards. 1.17 Collect, document, review, and prepare all routine cash receipts for posting. 1.18 Coordinate the administration of the District corporate card program, including but not limited to, opening and closing accounts, managing limits, review of monthly statement submissions and deadlines, and assisting in the preparation of the monthly journal entries.

2.0 Leadership

2.1 Delivers in-service training and staff development for target audiences at the school and district levels.

3.0 Professional Development

3.1 Improves personal performance and leadership skills through professional development opportunities, coursework, and/or professional association to ensure continued personal development/growth and District improvement.

3.2 Develops and implements a professional growth plan related to job responsibilities and aligned with District priorities and plans for own professional growth and continuing education.

Addendum 10/2026 3.3 Remains familiar with current practices and research within assigned responsibilities and applies practices for improvement.

4.0 Professional Engagement

4.1 Consistently demonstrates customer excellence standards.

4.2 Promotes and supports a culture of inclusion, diversity, dignity, and fairness for all stakeholders.

4.3 Minimizes bias in self and others and accepts responsibility for his/her own actions.

4.4 Develops and maintains a safe and caring environment for all of our customers.

4.5 Accepts and recognizes the value of the contribution of others.

4.6 Treats all stakeholders in a respectful and helpful manner.

4.7 Uses verbal and non-verbal communication in a manner respectful of others.

4.8 Displays confident posture and maintains self-control.

4.9 Uses active listening skills.

4.10 Demonstrates positive support through actions and words as an ambassador of the schools and district.

4.11 Writes and speaks clearly and concisely so that the message is understood.

4.12 Maintains communication with immediate supervisor, keeping him/her informed of problems, concerns, and significant developments.

4.13 Accepts and uses constructive feedback.

4.14 Demonstrates skill in giving and receiving feedback.

4.15 Develops leadership and responsibility in colleagues and students if applicable.

Addendum 10/2026 4.16 Makes wise and appropriate decisions after identifying and analyzing relevant information. 4.17 Identifies problems and issues and works collaboratively to contribute ideas and find solutions. 4.18 Uses proper administrative procedures for making requests and resolving conflicts. 4.19 Cooperates with building and district staff in planning and evaluation. 4.20 Attends and constructively participates in meetings and professional development activities. 4.21 Dresses for success according to job responsibilities. 4.22 Follows directives as assigned by supervisor. 4.23 Cooperates with administration in the performance of additional duties. 4.24 Completes tasks, reports, and document accurately according to specified timelines and expectations. 4.25 Adheres to district guidelines relative to attendance. Regularly reports to work on time and works additional hours when deemed necessary. 4.26 Adheres to ethical, legal and professional standards. 4.27 Refrains from revealing confidential information. 4.28 Adheres to laws, Board Policies and Procedures, administrative rules, practices, and guidelines and applies all fairly, consistently, wisely, and compassionately.

Other duties may be assigned

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Addendum 10/2026 Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, speak, hear and sometimes sit. Occasionally the employee will bend or twist at the neck more than the average person, reach with his/her hands and arms, and stoop, kneel, crouch, or crawl. While performing the duties of this job, the employee may occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and distance vision. The job requires the ability to handle and balance multiple demands at the same time.

Work Environment: The work environment described here is representative of which an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is performed in a generally clean and healthy environment.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.